Administrative Assistant - Operations; Seasonal

Administrative Assistant I - Operations (Seasonal)

Atlanta, GA, United States

Parks & Recreation

Administrative Assistant I - Parks Seasonal

Salary: $17.00/hourly

General Description and Classification Standards

Provides varied administrative and clerical services to an assigned department. May supervise administrative support staff, temporary employees, or interns. Prepares, reviews, distributes, and or files routine correspondence, memoranda, letters, and reports; attends staff and other meetings and takes notes or minutes.

Plans and/or coordinates meetings within department or across departments. Carries out special projects of an administrative or office operations nature. Answers calls, responds to general phone, email, or written inquiries. Relays messages; receives, processes, and distributes mail. Maintains department records and files.

Supervision Received

Works under very general supervision. May work independently or with other workers with responsibility for completion of assigned tasks.

Essential Duties and Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Composes and prepares routine correspondence, letters, memoranda, applications, reports, and other documents.
• Collates, binds, and stores computer generated reports.
• Transcribes tapes and/or notes from meetings into prescribed format.
• Prepares budget documents as directed; researches past expenses and projected costs to support budget preparation.
• Completes requisitions for purchases and submits for appropriate approval.
• Handles incoming inquiries and requests; answers the telephone; routes and returns telephone calls.
• Composes and sends routine correspondence, applications, forms, and reports.
• Examines reports, other draft material, purchase orders, vouchers, and permit applications for errors; corrects errors before producing final copy.
• Identifies equipment or office material deficiencies; sends requests for repair, maintenance, or replacement of equipment; orders new supplies.
• Coordinates calendar events and purchases materials and supplies for office.
• Organizes office operations and procedures.
• Provides support to visitors.
• May coordinate calendar events to include planning/scheduling appointments, meetings, and interviews; updates on a regular basis; contacts parties involved, as appropriate.
• May perform other duties as assigned.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge

Skills and Abilities

:
This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Knowledge of administrative and office management procedures and methods.
• Knowledge of department structure and operations.
• Skill in communicating and interacting with supervisors and other staff members.
• Skill in using standard office software, e.g. Word, Excel, PowerPoint.
• Skill in using specialized office data systems.
• Skilled in building effective relationships within the organization and with outside contacts.
• Ability to compile, organize, prepare, and maintain an assortment of records, reports, and information.

Minimum Qualifications:

Education and Experience - High School diploma or equivalent and one (1) year of progressively responsible secretarial, clerical, or general administrative experience.

Licensures and Certifications - None.

Preferred Requirements - Associate's Degree in Secretarial Science, Business Administration, Public Administration, or related field and three (3) of secretarial, clerical, or general administrative and supervisory experience preferred.

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Weekdays from 8:15am-5pm from March…