Administrative Support Assistant

Type: Full Time

Location: Atlanta, Georgia

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Overtime Exempt:
No

Reports To:

ARMADA HQ

Security

Clearance Required:

Secret; or the ability to obtain one.

** The Administrative Support Assistant
** will perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include initiating special reports, composing routine correspondence, compiling statistical and/or budget information, and communicating with personnel at all levels of the region and designated personnel at the FPS HQ level to gather, record and convey information.

• Provide independent administrative and clerical support with minimal supervision
• Serve as a liaison for office procedures, services, and administrative inquiries
• Answer and route phone calls and emails; welcome visitors and guests
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• Maintain filing systems (electronic and hard copy) and office records
• Provide backup support for the Executive Assistant as needed

• Maintain calendars for senior staff and coordinate meetings, conference calls, and events
• Prepare meeting materials, take minutes, and track follow‑thing action items
• Coordinate conference rooms, call lines, and meeting logistics

• Collect, enter, track, and maintain program data in automated systemsয়
• Compile data for recurring reports, deliverables, and management briefings
• Perform basic data analysis and prepare draft reports and summaries
• Conduct system searches and retrieve information from multiple databases
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• Support timekeeping functions ( renomm » WebTA), including validation, audits, and reporting
• Assist with travel coordination and preparation of travel authorizations and expense reports
• Track expenditures and assist with draft monthly expense reports

• Coordinate IT service requests and track completion
• Utilizeotok support systems such as WebTA, Concur,，对于 SharePoint, and other federal platforms

• Assist mission support staff, including finance, CORs, property, security, and human capital liaisons
• Support training coordination, instructor logistics, and material distribution
• Assist with program data collection, compliance tracking, and documentation dissemination

• Perform special projects, research requests, and other administrative duties as assigned
• Other duties as assigned

• Ability to obtain, and maintain a Secret security clearance
• Ability to use a personal computer and various software applications, including databases used to track organizational information
• Accurate typing skills with a minimum speed of 40 words per minute
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, SharePoint, Visio, and Access
• Establishment and maintenance of a comprehensive file system
• Knowledge of procedures to formulate, compile, and organize documents and reports
• Skilled in oral communication, interpersonal skills, and written communication
• Ability to coordinate varied administrative projects simultaneously
• Problem‑solving skills and ability to conduct independent research

• An AA, BS or BA degree is highly preferred
• OR in lieu of degree, five years of experience as an Administrative Assistant/Secretary assisting Administrators at an equivalent to GS‑12/GS‑13 grade level

The information above is designed to indicate the general nature and level of work to be performed. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. If you feel you have the knowledge, skills and abilities for this position visit our careers page at

Relocation is not available(Code for these jobs).

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including hiring, placement, масс, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Must be able to successfully pass a background check and pre‑employment drug testing. Job offers are contingent upon results of background check and drug testing.