Executive Assistant

We are currently seeking a highly organized and motivated Executive Assistant to work for a professional office in the Atlanta area. This role plays a critical part in providing essential administrative support to the leadership team in this expanding office. The successful candidate will be responsible for a wide range of tasks that contribute to the smooth functioning of our client's office operations.

• Document Preparation:
  Create and produce a variety of documents including correspondence, reports, and other essential documentation. Ensure accuracy and attention to detail in all written materials.
• File Management:
  Efficiently maintain and organize documents in both physical and digital formats. Track suspense files to ensure timely follow-up and completion of tasks.
• Communication Handling:
  Manage facsimile transmissions, copying, and ensure proper sending and receiving of documents. Provide reliable and professional telephone support as needed.
• Meeting Support:
  Record comprehensive and accurate meeting minutes during various office meetings. Help facilitate effective communication and documentation.
• Travel Arrangements:
  Assist in making travel arrangements for senior leadership. Coordinate flights, accommodations, and transportation to ensure seamless business travel experiences.

• Experience:
  
  5+ years of experience as an administrative assistant or similar role. Familiarity with office software and equipment is essential.
• Organization
  
  Skills:
  
  Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Attention to Detail:
  Meticulous attention to detail to ensure accuracy in documentation and correspondence.
• Communication:
  Excellent written and verbal communication skills.
• Technical Proficiency:
  Proficient in using office software (Microsoft Office Suite) and handling office equipment (fax machines, photocopiers, etc.).
• Team Player:
  Ability to work collaboratively within a team environment, demonstrating flexibility and a positive attitude.
• Problem-Solving:
  Aptitude for identifying challenges and finding effective solutions.
• Professionalism:
  Maintain a high level of professionalism, confidentiality, and discretion in handling sensitive information.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.