Licensing Coordinator II

Licensing Coordinator II – Paradies Lagardère

Join us as a Licensing Coordinator II at Paradies Lagardère
. This role is part of a small licensing team focused on obtaining and renewing licenses, tracking state and local requirements, facilitating vendor payments, and maintaining licensing data in the License HQ system.

• Timely and accurate filing of license applications and renewals
• Timely facilitation of vendor payments and other expenses
• Effective calendaring, reporting, and tracking, including maintenance of filing sheets and the License HQ database
• Effective compliance problem‑solving and clear communication with internal and external parties

• License Administration:
  Manage the entire lifecycle of approximately 4,500 licenses (business, health, food, fire, wastewater, duty‑free, alcohol, tobacco, and miscellaneous permits). Work with the Corporate Paralegal/Licensing and Regulatory Compliance team to ensure all licenses are current and compliant across U.S. and Canadian jurisdictions.
• Training & Audits:
  Assist with training and troubleshooting to maintain license obligations; conduct random audits to ensure ongoing compliance.
• License
  
  HQ Administration:
  Own and administer the License
  
  HQ system, ensuring accurate data entry, tracking, and reporting to meet regulatory and company policy requirements.
• Gross Receipt Spreadsheet:
  Develop and maintain Gross Receipt Filings & Deadline Spreadsheet for licensing and tax professionals.
• Deadline Report:
  Produce and distribute weekly deadline reports, coordinating with new store openings, construction updates, and other resource constraints to meet all deadlines.
• Policy & Procedure Development:
  Create and maintain policies, procedures, and renewal instructions for internal license personnel across all state, county, and city jurisdictions based on independent research.
• Invoice & Payment Administration:
  Handle all invoice approvals, check requests, and vendor/law firm payments, ensuring proper expense allocation.
• External Counsel & Agency Liaison:
  Serve as a company representative for highly regulated licenses, interfacing with external counsel and governmental agencies.
• Vendor Coordination:
  Independently coordinate with state, county, and city offices to confirm necessary documentation, fees, and processing timelines while maintaining positive relationships.
• First‑Line Legal Support:
  Provide initial support for voluminous legal inquiries from business partners, offering direct answers or directing them to the appropriate legal resource.
• Administrative Duties:
  Perform other licensing process–related administrative tasks as required.
• Special Projects:
  Support staff on various special projects, corporate compliance initiatives, and reporting efforts.

• 3+ years of experience as a paralegal or licensing professional (in law firm, in‑house, IT procurement, or comparable roles).
• College degree (bachelor’s or associate’s) or paralegal certificate preferred.
• Strong knowledge of corporate entities, licensing, regulatory compliance, and record management—including familiarity with liquor licensing is a plus.
• Excellent organizational skills, initiative, intuition, detail orientation, responsiveness, interpersonal skills, and a can‑do attitude.
• Superior communication abilities with internal and external parties.
• Strong problem‑solving, analytical, and decision‑making skills.
• Capacity to handle confidential and sensitive information with strict confidentiality, including personal information of senior officers.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint), Adobe, legal research tools, and general computer skills.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• Seniority Level: Associate
• Employment Type:
  
  Full‑time
• Job Function:
  Legal
• Industries:
  Retail