Executive Assistant

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For more information about our benefits, see below!

We are proud to be a member of the Rentokil family of companies, the global leader in Pest Control and other services across more than 90 countries. We pride ourselves on being a trusted partner to many of the world's leading brands and serve consumer and business customers across multiple industries. We are extremely proud of our legacy of excellence and constantly work to fulfill our mission to "protect people, enhance lives, and preserve the planet."

• President-Steritech
• Direct reports to President-Steritech
• Head Office Leaders
• Group HR Leaders
• Other administrative assistants

The Executive Assistant role is responsible for providing day-to-day administrative support to the President-Steritech, including executive scheduling; planning, arrangements and coordination of meetings and travel; and expense reporting. This role will also manage the planning, arrangements and coordination of group meetings and associated travel for the functional leaders reporting to the President-Steritech; and will manage ad hoc reporting and projects as requested.

Key Performance Indicators:

• Effective Communication
• Efficient Organization
• Positive Attitude
• Effective Planning
• Strong Collaboration
• Excellent Time Management

To perform this job successfully, the incumbent must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Responsibilities and essential job functions include, but are not limited to, the following:

• Enable the effectiveness and efficiency of the ELT supported.
• Professionally represent the Company to internal and external stakeholders in verbal and written communication.
• Manage calendars to schedule appointments and meetings for the supported ELT.
• Organize travel arrangements (flights, hotels, transfers, etc.) and process-related expenses, providing itineraries.
• Arrange meetings and functions with minimum direction ensuring all elements are considered and dealt with effectively.
• Complete and submit expense reports in a timely manner.
• Competently produce communications, reports, spreadsheets, presentations, graphics and other documents as requested.
• Conduct online research and assemble information for use in reports and meetings.
• Develop positive working relationships with key stakeholders and colleagues at all levels in order to ensure assignments are completed on time.
• Organize and maintain processes to deal efficiently with document flow and storage.
• Use knowledge of the Company to answer routine inquiries from various internal and external sources.
• Maintain confidentiality of company information, and manage company and personnel information with appropriate discretion.
• CANDIDATE SUMMARY
• Required Experience
• 3-5 years working directly with Senior Level Executives
• Required Leadership Traits and Characteristics
• Ability to influence internal stakeholders at all levels.
• Solid work ethic, outstanding capacity, and exceptional personal accountability.
• Ability to work under pressure while maintaining sound judgement and a rigorous attention to detail.
• Strong problem-solving and creative skills - ability to make good decisions based on accurate and timely analyses of information.
• High level of trustworthiness and reliability.
• Formal Education, Qualifications or Training
• High School Diploma required
• Associate’s or Bachelor's Degree Preferred
• Strong Business Acumen
• Excellent Writing, Editing and Proofreading Skills
• Exceptional Organizational and Time-Management Skills
• Physical Demands and Working Conditions
• The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Incumbent must be prepared to:
• Move up to 10 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
• Sitting for long periods of time while using office equipment…