Executive Assistant

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Hazen and Sawyer is seeking a proactive and energetic Executive Assistant (EA) to join our Atlanta office. This in-office position will provide high-level administrative support and assistance to office leadership and other staff (4 days/week, 30+ hours/week). This role requires local travel throughout metro Atlanta and may include short‑term travel to conferences / events to support the Atlanta office. Occasional work outside of normal business hours may be required (typically for events).

• Founded in 1951 by the son of Allen Hazen, we are an employee‑owned company with a singular focus on "all things water."
• Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
• We foster a work environment low on bureaucracy and high in creativity.
• We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
• We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.
• A flexible hybrid work schedule supports today's busy professionals.

• Executive Support
  • Support office leadership team.
  • Coordinate office projections.
  • Write, edit, format, and review correspondence, reports, and other written materials.
  • Coordinate internal and external resources to ensure operations run efficiently.
  • Coordinate schedules to set up meetings.
  • Attend meetings, take notes, and provide meeting summaries.
  • Prepare and submit expense reports for office leadership.
  • Manage the Atlanta office’s Administrative Assistant and serve as a back‑up to this role on occasion when needed.
• Operations Support
  • Plan, coordinate, and/or support on‑ and off‑site events, including researching alternatives, coordinating with venues/vendors, and managing logistics.
  • Assist with onboarding new colleagues.
  • Assist in obtaining annual business licenses, corporate dues, and local sponsor ships.
  • Alongside the office’s Administrative Assistant:
    • Serve as point of contact for building management.
    • Ensure office supplies are stocked and organized.
    • Coordinate with IT department for office equipment.
    • Arrange catering for meetings.
• Document Controls
  • Assist with production of technical documents, including writing, proof‑reading, formatting, copying, and assembling.
  • Log, organize, and distribute document submittals.
• Marketing and Business Planning
  • Support marketing efforts: coordinate meetings, perform research, and develop marketing materials.
  • Participate in business development meetings, distribute action items