Tax Office Administrator

Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them.

Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.

Join Aprio's Tax Operations team and you will help clients maximize their opportunities. Aprio is a progressive, fast-growing firm looking for a Tax Office Administrator to join their dynamic team.

The Tax Office Administrator is a pivotal member of our team, responsible for ensuring smooth and efficient operations of the office. This individual supports various teams by managing administrative functions, maintaining office systems, and facilitating effective communication across all levels of the organization. The ideal candidate is proactive, detail-oriented, resourceful, able to multi-task and excels in organization and collaboration.

Position Responsibilities:

* Provide high-level administrative support across multiple departments, acting as a backup for key personnel

* Support the Tax practice with printing, mailing, document management, and client deliverables

* Print and assemble physical deliverables

* Organize and prepare client tax return copies for mailing or electronic delivery

* Adhere to mailing policies and procedures

* Coordinate outgoing mail, shipping, and tracking with internal teams

* Scan, organize and save incoming Tax documents and mail

* Check tasks into Workflow and assign appropriately

* Communicate effectively with team members and departments to understand project needs and deadlines

* Assist in organizing tax meetings and tax training sessions, including logistics, catering, and materials preparation

* Provide support for special projects and additional tasks, as assigned

Qualifications:

* High school diploma or equivalent; additional education or certification in office administration is a plus

* Proven experience in a receptionist or administrative role, preferably in a fast-paced environment

* Knowledge of tax-related terminology and procedures is advantageous

* Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with tax software is beneficial

* Excellent communication and interpersonal skills

* Strong organizational abilities with attention to detail

* Professional demeanor and a customer-centric attitude

* Ability to handle confidential information with discretion and integrity

* Exceptional time management skills

* Ability to multi-task and prioritize tasks effectively to meet deadlines

Why work for Aprio:

Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.

Perks/Benefits we offer for full-time team members:

* Medical, Dental, and Vision Insurance on the first day of employment

* Flexible Spending Account and Dependent Care Account

* 401k with Profit Sharing

* 9+ holidays and discretionary time off structure

* Parental Leave - coverage for both primary and secondary caregivers

* Tuition Assistance Program and CPA support program with cash incentive upon completion

* Discretionary incentive compensation based on firm, group and individual performance

* Incentive compensation related to origination of new client sales

* Top rated wellness program

* Flexible working environment including remote and hybrid options

What's in it for you:

* Working with an industry leader:
Be part of a high-growth firm that is passionate for what's next.

* An awesome culture:
Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.

* A great team:
Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.

* Entrepreneurship:
Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.

* Growth opportunities:
Grow professionally in an environment that fosters continuous learning and advancement.

* Competitive compensation:
You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.

EQUAL OPPORTUNITY EMPLOYER

Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable…