Administrative Assistant

Hussey Gay Bell is seeking a part time administrative assistant that serves as the first point of contact for clients, visitors, and employees at a professional services firm. This role is essential to creating a welcoming and efficient environment while ensuring smooth daily operations. The administrative assistant is responsible for supporting multiple employees across several departments.

1) Client and Visitor Interaction:

• Greet clients, visitors, and guests in a professional and courteous manner.
• Direct visitors to appropriate personnel or meeting rooms.
• Ensure visitor check-in procedures are followed and maintain security protocols.
• Assist with new hire onboarding - welcome new hires to the office.
• Backup for answering and forwarding calls throughout the organization.

2) Office Management:

• Email reminders and announcements for company events and meetings.
• File management.
• Printer/copier management.
• Maintain office map and weekly office calendar.

3) Administrative Support:

• Help support C-Suite employees with daily tasks.
• Schedule appointments, meetings, and conference room bookings.
• Go to for all employees on administrative needs - PDF formatting, PowerPoint presentations, preparing contracts, memos, excel spreadsheets, etc.
• Help coordinate office events and meetings - handle logistics, ordering, and scheduling.

• High school diploma or equivalent; some college or administrative training preferred.
• 1-3 years of experience in an administrative or customer service role, preferably in a professional services setting.
• Notary preferred.

• Excellent verbal and written communication skills, with a professional and approachable demeanor.
• Strong organizational abilities with attention to detail.
• Proficient in MS Office Suite (Word, Excel, Outlook, etc.) and other office technologies.
• Ability to manage multiple tasks while maintaining a positive and professional attitude.
• Ability to interact professionally with clients, visitors, and staff at all levels.
• Ability to resolve issues effectively and independently when required.

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