Office Services Coordinator

As Cohn Reznick grows, so do our career opportunities. As one of the nation’s top professional services firms, Cohn Reznick creates rewarding careers in advisory, assurance, and tax with team members who value innovation and collaboration in everything they do!

Cohn Reznick helps organizations optimize performance, manage risk, and maximize value through Cohn Reznick LLP (assurance services) and Cohn Reznick Advisory LLC (advisory and tax services). Together, the firm provides leaders with deep industry knowledge and relationships, solutions to address clients’ unique business goals and risks, and insight on how emerging market forces can drive opportunity. With offices nationwide, the firm serves organizations around the world as an independent member of Nexia.

We currently have an exciting career opportunity for an Office Services Coordinator to join the team in our Atlanta office.

Due to the nature of this role, this position is considered 100% on-site which means it must be consistently performed at an assigned Cohn Reznick office location and requires daily commute to the office location.

At Cohn Reznick, we’re united by a common mission to create opportunity, value, and trust for our clients, our people, and our communities. Whether it’s working alongside your peers to solve a client challenge, or volunteering together at the local food bank, there are so many ways to find your “why” at the firm.

We believe it’s important to balance work with everyday life – and make time for enjoyment and fun. We invest in a robust Total Rewards package that includes everything from generous PTO, a flexible work environment, expanded parental leave, extensive learning & development, and even paid time off for employees to volunteer.

Responsibilities include but not limited to:

• Serve as the primary point of contact for employees and guests; greet and assist visitors, vendors, clients, and new hires.
• Monitor the Office Services mailbox and respond to general business support requests.
• Assist employees with workplace seating using the reservation system.
• Perform general administrative tasks including operating copy/scanner machines, preparing documents for scanning, and printing/binding projects (especially for Financial Services).
• Print, bind, and distribute financial statements to clients.
• Gather and organize marketing and recruiting materials.
• Coordinate in-house trainings: reserve and manage meeting rooms, track attendees, and arrange meal service.
• Support planning and execution of office events and social gatherings.
• Manage catering orders, including dietary accommodations; replenish snacks and assist with food deliveries and event setup.
• Retrieve, sort, and distribute daily mail and packages; handle certified mail, checks, and scan/email correspondence as needed.
• Order and maintain inventory of general office supplies, pantry items, toners, and letterhead.
• Operate mailing equipment, including manual and electric systems; process mail using the postage meter.
• Maintain copiers and printers daily: replenish toner and paper, and schedule service when needed.
• Arrange courier services as required.
• Clean coffee machines on a daily and weekly basis.
• Oversee general office upkeep and cleanliness
• Clean refrigerators and microwaves daily/weekly
• Assist with special projects and report updates or concerns as needed
• Escalate unresolved issues to the Senior Operations Manager.
• Perform a variety of day-to-day clerical and administrative tasks as assigned.
• Operate and maintain the dishwasher daily.

• Minimum 5+ years of reception/concierge work experience required
• Administrative support work, office practices and administrative procedures experience is a plus
• Highly motivated with excellent organizational and interpersonal skills
• Basic knowledge of MS Office – especially, Word, Excel, Outlook, and Adobe
• Tech savvy with the ability and desire to embrace necessary software applications to learn new computer programs
• Strong written and verbal communication skills
• Knowledgeable of business grammar and basic proofreading skills
• Professional demeanor and appearance necessary at all times
• Demonstrated client focus…