Administrative Assistant

ADMINISTRATIVE ASSISTANT

Thomas & Hutton is a growing, well-established professional services firm providing consulting services throughout the southeast. We are an award-winning company that has been recognized as one of the best places to work in Georgia and South Carolina. Some of our many services include Civil, Environmental, Structural and Marine Engineering;
Land Surveying;
Land Planning;
Landscape Architecture;
Geographic Information Systems and Construction Administration.

Thomas & Hutton is seeking an Administrative Assistant in Chamblee, Georgia
. The successful candidate will be a professional, friendly, team‑player, who is responsible for greeting clients, acting as an office point of contact for internal and external communications, and completing administrative tasks identified below. The regular hours for this position are Mon-Thursday 7:30 AM – 5:30 PM and Friday 7:30 AM–11:30 AM.

• Demonstrated experience regularly using Word, Excel, Outlook, utilizing proper spelling and English grammar.
• Ability to draft letters, memos, emails and spreadsheets at an advanced level.
• Ability to track and order office supplies as needed.
• Maintains files, schedules and facilitates meetings.
• Provides excellent customer service, good organizational skills, and excellent people skills.
• Provide information relating to established policies and/or procedures, and other relevant sources, to internal and/or external customers over the telephone, in writing and/or in person.
• Research and summarize specialized or technical information from varied sources. This may require selecting the most appropriate material and the use of spreadsheets and customized database applications.
• Organize, oversee, establish and maintain data sources that may include contracts, budgets, payroll, legal documents and/or other records.
• Compose, draft, summarize, prepare, proofread and/or edit documents, contracts, proposals, and/or correspondence to ensure these conform to the appropriate use of the English language, specialized terminology and established procedures.
• Process mail that may require attaching related correspondence or information before forwarding, respond to mail that can be handled personally, identify priority and/or time‑sensitive matters, and maintain security and confidentiality.
• Set up and attend departmental meetings, including creating meeting agendas.
• Assistance with staff travel arrangements to conferences or other events.
• Assist in coordinating office activities and events such as meetings, conferences, and team‑building activities.
• Records and types minutes as necessary.
• Schedule meetings and maintain T&H calendars.
• Order and pick up lunches and run errands off‑site. A valid driver’s license is required.
• Additional duties as necessary and/or required by the supervisor.

Associates degree preferred and/or equivalent education and experience.

5+ years experience performing administrative duties, including the research, analysis, and preparation of written reports and documents. Prior administrative experience in the engineering/architecture/construction industry preferred.

• Proven ability to multitask, appropriately prioritize workflow and complete tasks.
• Highly proficient in MS Word, Excel, PowerPoint, E‑Mail, Outlook, and the Internet.
• Excellent formatting/editing, spelling & proofreading skills.
• Highly customer service oriented, self‑starter, and team player with the ability to maintain a high level of confidentiality.
• Detail/process oriented and problem solver.
• Organized, neat, and professional in day‑to‑day work practices.
• Excellent command of the English language (encompasses verbal, written, interpersonal, listening and poise).
• Ability to compose email and business correspondence professionally.
• Ability to effectively present information and respond to questions from the executive team, team members, clients and general public.
• Ability and comfort level to interact professionally with all levels of the organization.
• Maintains a professional appearance and attitude at all times.
• Excellent time management skills and high levels of responsiveness…