DHS Executive Assistant​/Administrative Assistant; DHS

DHS Executive Assistant/Administrative Assistant (Must have DHS experience)

Infini Source Consulting Solutions, Inc. is seeking an Executive Assistant/Administrative Assistant II to support DHS high level executives, directors, or managers with a full range of office and administrative duties.

Responsibilities

• Provide Executive/Assistant I support to DHS high level executives, directors or managers.
• Manage high level calendar appointments; schedule meetings; coordinate interviews and conferences; evaluate requests for information, appointments, tasks, and other correspondence; and coordinate responses within established deadlines for high level officials.
• Organize and prioritize action items and serve as a liaison for internal and external offices.
• Manage business relationships with other program offices, divisions, and stakeholders.
• Manage logistics, materials, and generate minutes for meetings.
• Draft and edit correspondence.
• Prepare memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation with correct formatting, grammar, and punctuation.
• Maintain filing systems and ensure adherence to Agency guidance for retention, protection, retrieval, transfer, and disposal of records.
• Evaluate and assist in the development of office policies and procedures; assist in planning and implementing office systems, layouts, and equipment distribution; lead other duties in support of administrative operations (e.g., special projects, research studies, budget analysis).
• Coordinate travel logistics including securing transportation and overnight accommodations domestically and internationally; coordinate and communicate travel agendas; assemble printed materials to support travel objectives; help resolve problems related to last-minute travel changes or cancellations.

Requirements

• Have Department of Homeland Security experience.
• Minimum of three (3) years of experience performing high-level administrative duties;
  Federal government experience is desired.
• Knowledge of and experience with systems and/or procedures (e.g., records management, SharePoint or similar information systems, HR information systems, correspondence systems, travel systems, payroll systems).
• Ability to communicate in English both orally and in writing.
• Proficiency in Microsoft Office Suite products.

Infini Source Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. US Citizenship is required for most positions.

Infini Source Consulting Solutions offers a competitive salary and benefits package, including medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.