Bookkeeper

Job Description:

Full Charge Bookkeeper

Position Summary

We are seeking a detail-oriented and highly organized Full Charge Bookkeeper to oversee the day-to-day financial operations of the business. This role is responsible for managing the full accounting cycle, including accounts receivable, accounts payable, payroll processing, accrual accounting, and month-end close activities.

The ideal candidate is proactive, accurate, and comfortable working independently while maintaining strong communication with leadership, clients, and vendors.

• Generate and distribute customer invoices accurately and timely
• Monitor accounts receivable aging and follow up on outstanding balances
• Apply customer payments and reconcile discrepancies
• Maintain accurate customer account records
• Communicate professionally with clients regarding billing inquiries and collections

• Process vendor invoices and maintain organized payable records
• Execute payments via:
  Check, ACH, Wire transfers
• Verify approvals and ensure proper coding of expenses
• Maintain vendor files and W-9 documentation
• Monitor cash flow and payment schedules

• Perform monthly bank and credit card reconciliations
• Reconcile balance sheet accounts and investigate variances
• Prepare and post journal entries
• Maintain accurate general ledger records
• Assist in preparation of monthly financial reports

• Record accruals and deferrals in accordance with accrual-based accounting principles
• Ensure revenue and expenses are recognized in the proper accounting period
• Maintain supporting schedules for prepaid expenses, accrued liabilities, and revenue recognition
• Support year-end financial reporting and CPA requests

• Process payroll accurately and on schedule
• Maintain payroll records and employee data
• Ensure compliance with federal, state, and local payroll regulations
• Manage payroll tax filings and payments
• Coordinate with payroll providers as needed

• Administer employee benefits including health insurance, retirement plans, and other programs
• Manage employee enrollments, changes, and terminations
• Reconcile benefit invoices and payroll deductions
• Serve as liaison between employees and benefits providers

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 3+ years of full-charge bookkeeping or accounting experience
• Strong knowledge of accrual accounting principles
• Experience processing payroll and managing benefits administration
• Proficiency in ERP Systems
• Advanced proficiency in Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent communication and problem-solving skills

• Ability to work independently and collaboratively
• High level of confidentiality handling financial and employee information