Accounts Payable Specialist

Overview

We are seeking a detail-oriented and dependable Accounts Payable Specialist to join our Shared Services team. Under limited supervision, this role is responsible for the full accounts payable process, including invoice processing, GL coding, vendor reconciliation, and payment execution. The ideal candidate thrives in a high-volume environment, demonstrates strong analytical skills, and is committed to accuracy, confidentiality, and meeting deadlines.

• Perform day-to-day accounts payable processing to ensure timely and accurate vendor payments
• Accurately process invoices requiring manual GL coding
• Review and investigate invoices that do not process automatically through the ERP system
• Run and review reports to verify payments due prior to approval (check, ACH, wire)
• Reconcile processed invoices by validating supplier details and payment amounts
• Identify, investigate, and resolve discrepancies by reconciling supplier statements
• Provide urgent vendor reconciliations for past-due accounts to prevent business disruption
• Process wire transfers for suppliers, employee expenses, and benefit payments
• Reconcile daily intercompany AP invoices from factory locations
• Process corporate purchasing card transactions
• Process consolidated invoicing (freight, utilities, vehicle leases, uniforms, etc.)
• Perform accounting cost corrections for jobs and projects when needed
• Support internal and external audits by providing required documentation
• Train team members to ensure cross-functional coverage within the department
• Actively support initiatives to simplify and enhance the customer experience for leadership, branches, and accounting teams
• Perform additional duties as assigned

• High School Diploma or GED required
• Associate’s degree and/or 2+ years of direct accounts payable experience
• General accounting knowledge
• Proficiency in MS Office, O365, and 10-key
• Experience with ERP systems;
  Oracle preferred
• Experience working in a Shared Services environment
• Ability to manage high-volume invoice processing
• High degree of accuracy, attention to detail, and confidentiality
• Strong analytical, problem-solving, and decision-making skills
• Excellent verbal, written, and listening communication skills
• Strong organizational, time management, and stress management skills
• Demonstrates a sense of urgency and consistent follow-up on pending issues
• Adaptable, open to change, and eager to learn new skills
• Ability to work independently and collaboratively as part of a team