Full Charge Bookkeeper

Overview

The Full Charge Bookkeeper is responsible for the accurate, timely, and complete day-to-day accounting operations of the firm using Deltek VantagePoint. This role owns the full transactional accounting cycle, including Accounts Payable, Accounts Receivable, project setup support, payroll posting, and reconciliations, to ensure financial data is accurate, audit-ready, and aligned with project and firm performance goals. The individual in this role partners closely with the Accountant Project Manager, Project Managers, Consultants, and firm Leadership to support project financial integrity, cash flow, and operational efficiency, while upholding a consistent, collaborative, design-driven approach to work.

• Accounts Payable (A/P)
  • Enter and code all vendor and consultant bills into Deltek Vantage Point
  • Create and manage purchase orders (POs)
  • Set up and maintain vendor and consultant records
  • Ensure proper project, phase, and task coding for all A/P transactions
  • Reconcile vendor and consultant statements and resolve discrepancies
  • Follow established approval workflows and internal controls
• Accounts Receivable (A/R)
  • Prepare and process billing in Vantage Point
  • Generate and send accurate, timely invoices
  • Perform A/R follow-up and maintain aging
  • Communicate with clients regarding billing questions
  • Support cash collection efforts
• Project Accounting & Setup Support
  • Support project setup in VantagePoint (projects, phases, tasks)
  • Ensure correct billing terms, labor categories, and rate structures
  • Assist Project Managers in maintaining accurate financials
  • Support project cleanup and ongoing cost tracking
• Payroll & Timekeeping
  • Review and book employee and consultant timesheets
  • Ensure accuracy and completeness of time entries
  • Post payroll entries to the General Ledger
  • Ensure labor is properly allocated to projects
• General Ledger & Reconciliations
  • Post all accounting transactions accurately and timely
  • Perform credit card reconciliations
  • Reconcile vendor and consultant statements
  • Maintain organized, audit-ready documentation
  • Support month-end close activities
• Administrative & Operational Alignment
  • Maintain structured documentation, digital files, and financial records consistent with company standards
  • Support operational efficiency by identifying workflow, systems, and process improvements
  • Exercise sound judgment, discretion, professionalism, and confidentiality in all financial-related communications

• Skills & Abilities
  • Hands-on experience with Deltek VantagePoint (required)
  • Strong understanding of project-based accounting
  • Excellent organizational, analytical, and decision-making skills
  • High attention to detail, accuracy, and follow-through
  • Ability to work independently under the direction of the Accountant Project Manager
  • Advanced proficiency in Microsoft Excel or Google Sheets
  • Strong written and verbal communication skills
• Education & Experience
  • 3+ years experience as a Full Charge Bookkeeper or similar role
  • Experience with A/P, A/R, payroll posting, reconciliations, and project accounting
  • Experience with Deltek Vantage Point
  • Experience in architecture, engineering, interior design, or consulting (Preferred)
  • Experience supporting time & expense, billing workflows, and financial operations (Preferred)