Accounts Payable Accountant

Overview

About Us The University System of Georgia (USG) is comprised of 26 higher education institutions as well as the University System Office (USO). Within the USO, administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. ITS division is located in Athens. The USG Shared Services Center (SSC) is in Sandersville. The Georgia Public Library System is in Atlanta.

The Georgia Archives is in Morrow. The State of Georgia Records Center is in Austell.

Job Title: Accounts Payable Accountant
Location: USO-TW Building ATL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job : 292214

This position requires the application of advanced technical accounting practices and concepts to support the financial operations of the organization. The Accounts Payable Lead is responsible for managing invoice and travel payment processing, ensuring compliance with fiscal policies and procedures, and supporting month-end and year-end close activities. The role demands a high level of accuracy, analytical ability, and organizational skills in a fast-paced environment.

• Manage and process payments for invoices and travel via ACH, EFT, and check using the People Soft Accounts Payable module.
• Review invoice documentation for completeness and accuracy; prepare for Controller/Assistant Controller approval.
• Enter vouchers, process pay cycles, and generate ACH, EFT, and Positive Pay files for bank transmission.
• Handle check distribution, including sealing, mailing, voiding, and reissuing payments as needed.
• Communicate with suppliers to resolve payment and invoice discrepancies promptly.
• Collaborate with employees to address budget, payment, and recording issues.
• Reconcile payments made to USG institutions for year-end elimination journal entries.
• Review Accounts Payable batch listings for check runs.
• Record manual payments processed outside the AP module.
• Email ACH notifications to suppliers as needed.
• Process annual IRS Form 1099 reporting and review documentation prior to release.
• Reconcile the Accounts Payable subsidiary ledger with the General Ledger control account.
• Prepare annual salary and travel reports for the Department of Audits.
• Assist with monthly and year-end financial close processes.
• Ensure compliance with all relevant state, federal, and system regulations, policies and procedures.
• Perform other related duties as assigned.

• Baccalaureate degree required in accounting or related field.
• Over three years of experience performing professional accounting duties required.

• Experience with People Soft software, specifically the Accounts Payable module.
• Background in accounting or business within a governmental or university environment.
• Familiarity with state surplus processes and reporting requirements.

• Advanced knowledge of general accounting principles and practices.
• Proficiency in data analysis, chart of accounts maintenance, and auditing.
• Strong mathematical and quality assurance/control skills.
• Effective interpersonal communication for issue resolution and information exchange.
• Ability to prepare clear written communications, including emails and formal correspondence.
• Competence in operating standard office equipment and using computer systems for data entry, report generation, and spreadsheet management.
• Ability to work independently, manage multiple tasks, and meet deadlines in a dynamic environment.
• Knowledge of Board of Regents policies and procedures.
• Knowledge of University System of Georgia policies and procedures.
• Knowledge of the Fiscal Affairs Business Procedures Manual.

The USG core values are Integrity, Excellence, Accountability, and Respect. These values guide all actions within the university system and its communities. Details on the USG Statement of Core Values and Code of Conduct are available in policy materials; the organization supports Freedom of Expression as stated in policy materials.

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the USG. These Bylaws and Policies are available for inspection upon request.

The University System Office is an equal employment, equal access, and equal opportunity employer. It recruits, hires, trains, and promotes persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

For questions or more detailed information regarding this policy please contact the University System Office Human Resources. Individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human…