Accounts Payable Specialist

Overview

Are you an accounts payable pro who loves organization, problem-solving, and being at the center of the action? Join our growing organization, where operational excellence meets real estate innovation. As an Accounts Payable Specialist, you’ll play a critical role in keeping our properties and vendors running smoothly—while gaining hands-on exposure to multiple areas of the business.

This role is perfect for someone who thrives in a fast-paced, high-volume environment and enjoys collaborating across teams. You’ll help manage payments for vendors that support our portfolio, ensuring accuracy, timeliness, and strong vendor relationships.

• 401(k) with 4% Employer Match – Invest in your future
• 100% Employer-Paid Medical, Dental, and Vision – We’ve got you covered
• 24 Paid Days Off Per Year – Enjoy the balance you deserve

Our industry is dynamic, resilient, and growing—and this role offers cross-functional exposure, meaningful responsibility, and strong potential for professional development. You won’t just process invoices; you’ll gain insight into how a real estate-driven business operates from the inside out.

• Process 125–200 vendor invoices weekly, including vendor bills, employee expense reports, and customer refunds
• Receive, index, code, and audit invoices for accuracy and required back-up documentation
• Manage the centralized Accounts Payable email inbox—responding to inquiries, logging action items, and keeping things moving
• Set up new vendors in AP and accounting systems and collect W-9s
• Track and update expiring certificates of insurance
• Reconcile vendor statements and resolve discrepancies proactively
• Research ad-hoc invoicing and payment questions for internal teams and external partners
• Act as the primary point of contact for vendors
• Collaborate with property teams, field employees, area managers, and district managers to review vendor activity
• Support special accounting projects and assist with other duties as assigned

• Collaborative – You enjoy working with diverse teams across corporate and property operations
• Conversive – Clear, confident communicator both verbally and in writing
• Detail-Oriented – You catch the details without losing sight of the big picture
• Disciplined – You meet deadlines and take ownership of commitments
• Organized – You can juggle multiple priorities and follow through with precision
• Resourceful – You don’t just spot problems—you propose solutions
• Self-Motivated – You’re eager to learn, improve processes, and grow your skill set

• Associate’s degree in a business-related field (required)
• 3+ years of accounts payable experience (required)
• Intermediate Excel skills
• Experience with multi-entity or multi-department accounting
• Real estate and/or REIT experience (preferred)
• Experience with Nexus AP or similar accounts payable software (preferred)