AP Coordinator - Construction

GHJ Search and Staffing serves as the recruitment division of GHJ, a prominent national accounting and advisory firm. Our team provides qualified Accounting and Finance professionals on a temporary and permanent basis across a broad range of industries. GHJ's relationship with our Global Advisory and Accounting Network provides the resources needed to better understand client's needs, attract a higher caliber of candidates and assess candidate potential.

Job Summary

We are seeking a detail-oriented AP Coordinator with construction industry experience to support accounts payable functions for active construction projects. The ideal candidate will have hands-on experience with construction invoicing, job cost accounting, and vendor coordination, ensuring timely and accurate payment processing in a fast-paced environment.

Key Responsibilities

* Process high-volume accounts payable transactions for construction projects

* Review, code, and match invoices to purchase orders, contracts, and receiving documents

* Verify subcontractor invoices, including compliance with contract terms and lien waivers

* Track job cost coding and ensure expenses are accurately allocated by project

* Coordinate with project managers, vendors, and subcontractors to resolve invoice discrepancies

* Assist with month-end close related to accounts payable and job costing

* Maintain accurate AP records and documentation in accordance with company policies

* Support audit requests and ensure compliance with internal controls

* Assist with process improvements and system enhancements as needed

Qualifications

* High school diploma or equivalent required;
Associate's or Bachelor's degree in Accounting or related field preferred

* 2+ years of accounts payable experience, preferably within construction or real estate development

* Working knowledge of construction accounting principles and job cost reporting

* Experience processing subcontractor invoices and lien waivers

* Proficiency in accounting systems and ERP software; experience with construction systems (e.g., Sage, Viewpoint, Procore, or similar) a plus

* Strong Excel skills and attention to detail

* Ability to manage multiple priorities and meet deadlines in a fast-paced environment

* Strong communication and organizational skills

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.