Accounts Payable Coordinator

Job Title:

Accounts Payable Coordinator

Location:

Atlanta, Georgia
Regular/Temporary:
Regular
Full/Part Time:
Full-Time
Job

The Accounts Payable Coordinator verifies and performs system entries for invoices and other payment requests. This role serves as the primary point of contact for vendors, financial and accounting staff, and other Institute personnel on matters related to payment status and other accounts payable issues.

• Reviews requests for payment (invoices, check requests, employee payment requests), verifies accuracy and validity, and enters payment requests into the financial system.
• Responds to inquiries from vendors, contractors, department managers, and employees regarding payment status and other issues related to accounts payable.
• Coordinates, prepares, and analyzes vendor statement reconciliations and resolves any outstanding invoices and discrepancies with efficient delivery of reconciliation.
• Evaluates purchase products and services and ensures compliance with the Institute's policies and procedures and all government regulations when applicable.
• Participates in internal and external audits of the credit card / expense report functions.
• Assists with updating accounts payable policies.
• Gathers performance metrics to assist with reporting; may utilize a variety of electronic systems to manage requisitions, conduct auctions, and manage vendors and/or inventories.
• Answers inquiries from vendors on invoice status and other payment-related matters.
• Collaborates with the AP Accounting team to resolve payment discrepancies and returned payments and/or checks.
• Performs other job‑related duties as assigned.

Educational Requirements

High School Diploma, GED, or Vocational School Diploma. Vocational training or a degree may be preferred or required (some profiles may require additional education).

Other Required Qualifications

Overnight travel required for project delivery; flexibility in on‑site daily service delivery hours (due to client shift schedules, project requirements).

Required Experience

Three or more years of relevant experience.

Additional Preferred Qualifications

Accounts Payable in a University Setting; intermediate Excel, Word, and PowerPoint skills; excellent communication and customer service skills; and an understanding of procure‑to‑pay best practices.

Preferred Educational Qualifications

Associate's Degree in a related discipline or equivalent.

Salary Range: $47,872 to $58,485 annually, commensurate with education and experience.

• Working knowledge of and skill in applying payables processing procedures and use of related system applications and processing hardware/equipment.
• Customer service and communications skills required, as is the ability to plan and organize work.
• Understanding of Institute procurement policies.
• Fast and accurate data entry.
• Understanding of issues that create match exceptions.
• Ability to resolve complex customer service inquiries related to payment status, process, and procedures.
• Ability to run queries and format reports.
• Ability to analyze data, identify trends, and make recommendations.
• Must understand best practices, policies, and procedures associated with all AP tasks.
• Knowledge of basic accounts payable auditing and voucher entry.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. In accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services.

Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia…