Accounts Payable Specialist

Overview

The Salvation Army, an internationally recognized non-profit, faith-based organization, has a job opening for an Accounts Payable Specialist
.

Benefits: Health, Dental, Vision, and Hearing Insurance plans;
Group Life Insurance;
Retirement Benefits;
Education Assistance; and Paid Time Off.

• Accounts Payable Responsibilities: 70%
  • Perform full-cycle accounts payable functions from purchase order to vendor payment; code invoices, vouchers, expense reports, check requests, etc. with correct codes per standard procedures.
  • Prepare batch check runs, submit checks for signature, and mail checks to vendors.
  • Research, investigate, and resolve problems related to invoices and purchase orders; handle vendor inquiries and correspondences; prepare inter-company invoices.
  • Receive and resolve routine internal and external inquiries concerning account status; communicate resolution of discrepancies to the appropriate persons.
  • Process all accounts payable and check requests submitted to Territorial Headquarters (THQ) Finance on behalf of the Adult Rehabilitation Center’s Command.
  • Process invoice listing requests for THQ Finance, including items such as background checks, Bible Conference Expense, Officer Council Expense, Consultants expenses, etc.
  • Assist with collection of financial information requested by THQ administration for the annual FASB compliance reporting package; prepare spreadsheets to support ARC reporting requirements.
  • Review ARC’s reserve account activity for posting accuracy.
• Financial Reporting Responsibilities: 30%
  • Assist in preparing various reports for individual ARCs as requested by the ARC Command Administration.
  • Assist the ARC accounting staff with the ARC Command Rag Sales Database and prepare reports for the ARC Command Finance Board and Rag Sales consultant.
  • Assist with updating and maintaining ARCC Vehicle Database and Vehicle Insurance Database.
  • Prepare monthly liens for the ARC Director of Family Stores and/or Property Directors.
  • Assist with preparing all items for ARC Command’s Bookkeeper’s Conference and assist with compiling and processing financial documents (invoices, billings, purchase orders, requisitions, vouchers, checks, check requests, tax reports, payments/deposits) for accuracy and completeness.
  • File, maintain, and distribute accounting documents, records, and reports.
  • Assist in preparing financial and statistical reports and spreadsheets, ensuring accuracy and completeness.
  • Maintain a positive working atmosphere and professional relationships with vendors, donors, customers, beneficiaries, co-workers and management.

• Serves as a backup for Accounts Payable functions for the Adult Rehabilitation Centers.
• Provides clerical support for special projects or to relieve clerical positions as needed.
• Performs other related work as required.

• Knowledge of basic accounting and/or bookkeeping practices and procedures.
• Knowledge of general office practices and procedures; proficiency with spreadsheet and word processing software.
• Ability to communicate effectively in English, both verbally and in writing.
• Ability to read and comprehend manuals and written instructions; ability to alphabetize, organize, and maintain files.
• Ability to process financial documents in compliance with established policies and procedures.

• Two-year college or technical school degree in accounting, finance, bookkeeping or related field, and two years of accounts payable experience, or an equivalent combination of training and experience.

• None.

Ability to meet attendance requirements; perform mathematical calculations; type and keypunch; sort and file documents; operate general office equipment. Ability to work on multiple projects with tight deadlines. Physical requirements include light lifting (generally less than 25 lbs) up to 10% of work time. Work is performed in a normal office environment with limited physical discomfort.

Duties are usually performed seated; standing or walking may be required occasionally.

All employees recognize that The Salvation…