Court Clerk​/Clerk's Office

Purpose & Job Related Requirements

REPORTS TO: Clerk of Court
FLSA STATUS: Non-Exempt
CLASSIFICATION: Non-Personnel System;
Serves at the discretion of the Clerk of Court.
PAY GRADE: 110
SAFETY SENSITIVE: No

Purpose of Job
The purpose of this job is to attend to the needs of the Court in the performance of the duties of the judiciary. Duties and responsibilities include, but are not limited to, assisting in the processing, filing, and data entry of real estate, civil, and criminal documents, receipting of cash transactions, giving assistance to the public, performing duties necessary to act as custodian of court records, and to perform such other duties as are or may be required by law or as necessarily appertain to the office of Clerk of Court.

Job Related Requirements

WORK SCHEDULE: Monday - Friday, 8:00 am - 5:00 pm
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.

High school diploma or equivalent with one year of legal secretarial, clerical and customer service or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Attends court as Officer of the Court; assists and coordinates matters for Superior and State Court judges.
• Coordinates and assists in all jury/juror matters; coordinates the Board of Jury Commissioners, prepares and maintains jury lists for attendance, absences, excusals, payroll, and deferments; coordinates with judges' offices for dates and jury requirements; maintains and prepares jury box for picking jurors and mailing summons.
• Types, files, cancels, indexes, processes, reviews, and records cash receivables for real estate documents, plats, liens, and lis pendens; prepares daily and monthly indexes for Grantor/Grantee Real Estate records, General Execution Docket, Plats, UCC, and Court Minutes.
• Files, records, indexes, and reproduces Notary Public Certificates, Grand Jury Presentments, Orders of the Court, State Bar Certificates, DD214 Certificates, Trade Name applications, Partnership Agreements, and all other related documents in the Court Minutes.
• Files, records, and prepares UCC filings for transmission to Superior Court Clerks Cooperative Authority for central indexing.
• Process complaints, divorces, garnishments, name changes, adoptions, contempt citations, and annulments for the Court by receiving, filing, docketing, assigning, and recording cash receivables for all civil actions; prepares cases for court calendars; receives and dockets monies for garnishments; prepares summons for civil actions; files and dockets motions, orders, and various other instruments received daily for civil actions; prepares, copies and creates indexes for cases on appeal to Georgia Court of Appeals and Georgia Supreme Court;
  
  prepares daily and monthly indexes for Plaintiff/Defendant for State and Superior Court.
• Receives, records, files, verifies, and dockets all proceedings and pleadings for Superior and State Court criminal cases; records, verifies, and files sentences; prepares and transmits reports to Georgia Crime Information Center; prepares citations and other correspondence for the Department of Public Safety; conducts prior criminal record checks as required for court; prepares indictment list from True Bills issued by Grand Jury;
  
  prepares arraignment calendar from accusations filed by State Court Solicitor; files and dockets motions, orders, and various instruments received daily for criminal actions; issues Notice of Suspension of drivers license; prepares, copies and creates index for cases on appeal to Georgia Court of Appeals and Georgia Supreme Court; prepares daily and monthly Defendant index for State and Superior Court.
• Prepares documentation for civil and criminal action to be processed by the Sheriff's Office.
• Processes incoming and outgoing mail.
• Types and mails invoices for accounts receivables; maintains and posts account records to ledger; balances state and superior court ledgers and journals; receives and deposits fees and fines into appropriate accounts; disburses funds to proper agencies at month end and prepares accompanying reports; keeps records of monies paid into Court Registry for both State and Superior Court; prepares disbursement of funds per Order of the Court.
• Prepares reports for Finance Department at end of fiscal year; inputs general ledger data on financial system for Finance Department.
• Provides assistance to lawyers, law students, defendants, and the public; answers…