Acquisitions Specialist

Position: Acquisitions Specialist I

Title

Acquisitions Specialist I

Posting Number

S14562P

Working Title

Acquisitions Specialist I

Department

Libraries-Acquisitions Serials

Posting Type

External

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part Time

Full Time

Schedule

M-F; 8 hrs/day

Advertised Salary

$34, commensurate with experience

Location

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb).

Minimum Qualifications

High school diploma or equivalent

Position Summary

The Acquisitions Specialist I reports to the Acquisitions Librarian and participates in the acquisition of materials for the libraries’ collections. The primary responsibilities include liaising between library staff/faculty and external vendors in the creation and fulfillment of purchase requests, receiving and processing all incoming materials in print and non-print format (including firm orders, approval plans, use-driven, subscription orders and gifts) and entering invoice data for the UGA Libraries and Special Collections Libraries.

This position may also assist in directing student workers as needed.

Knowledge, Skills, Abilities And/or Competencies

• Customer service experience and the ability to communicate effectively and congenially
• Ability to understand policies and procedures and apply them to problem resolution
• Experience working with orders, invoices, vendors, and/or budgets
• Experience with Microsoft Office software (Outlook, Word, Excel, PowerPoint)
• Experience navigating and utilizing web-based resources (websites, databases, ordering systems, etc.)
• Experience with or knowledge of library acquisitions practices
• Experience with Integrated Library Systems (ILS)

Physical Demands

Typical for office environment

Responsibilities

• Liaises with and provides exemplary customer service to a wide variety of internal and external customers by developing and maintaining knowledge of local acquisitions methods and plans, the associated workflows/procedures/policies, and the systems and tools used, providing guidance and training to colleagues and student employees on topics related to the position’s responsibilities.
• Monitoring orders/plans and associated funds for issues, utilizing critical thinking to troubleshoot a wide range of acquisitions and collections related issues.
• Communicating effectively and appropriately routing communications.
• Processes orders and receives related materials for all types of acquisition methods and plans by reviewing and submitting order requests, creating records and encumbrances, entering invoice details, receiving, processing, and routing physical materials, activating and ensuring discoverability of electronic resources, claiming, cancelling, and reordering materials, and maintaining record keeping and metrics associated with order/receipt statistics and tracking vendor performance.
• Ensures workflow continuity and assists with special projects by overseeing student worker tasks, monitoring workflow efficiency, providing input and assisting department managers in the design of new workflows/procedures/policies, and creating and running a variety of reports to support assigned responsibilities and projects.
• Contributes to a culture of collegiality, respect, and continuous learning and development by developing and maintaining expertise in both functional and technical aspects of the position, pursuing service and professional development opportunities, and maintaining awareness and acting upon changes and needs in the organization by assuming similar duties and responsibilities.

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Sara Rountree
Recruitment Contact Email: sararountree

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