Student Affairs Professional

Position Information

Classification Title Academic Program Coord I FLSA Exempt FTE 1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent

Preferred Qualifications Position Summary

The Student Affairs Professional partners with departmental leadership to provide strategic oversight and advanced administrative management of the department's graduate degree programs. Serving as the Graduate Program Administrator, this position is responsible for the comprehensive coordination, implementation, and evaluation of graduate program operations, ensuring alignment with institutional policies and academic standards. The role exercises independent judgment in managing complex student matters, advising faculty and students on graduate policies and procedures, and facilitating processes that support program effectiveness and student success.

Knowledge, Skills, Abilities and/or Competencies

* Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.

* Substantially developed interpersonal and teamwork skills to successfully work with a variety of groups in an academic environment.

* Excellent interpersonal, written, and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.

* Software experience and expertise in:

* MS Office Suite

* Adobe

Physical Demands

Long hours at desk/computer; occasional lifting of light shipping boxes/materials.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Assistance to Departmental Administrators (Head, Associate Head, Directors of Graduate Studies, and Undergraduate Coordinators)

* Collaborate with the Associate Head (AH) to develop and submit the Summer Semester instructional budget.

* Partner with the AH and Curriculum Planning Committee (CPC) to coordinate annual undergraduate and graduate course scheduling for the subsequent academic year.

* Obtain and manage faculty teaching preferences for the academic year and Summer Semester; develop and maintain the master course schedule.

* Enter and manage Summer student payroll in coordination with departmental leadership.

* Load and maintain semester course schedules, including instructor and room assignments, in Banner in compliance with university deadlines.

* Serve as the department's primary CAPA liaison, initiating and managing course revisions and new course proposals.

* Provide guidance to students regarding academic administrative processes and university resources.

* Coordinate and support undergraduate and graduate learning outcomes assessment reporting in Xitracs, including data collection…