Graduate Program Administrator

Position Information

Classification

Title:

Grad Program Administrator; FLSA Exempt; FTE 1.00

Minimum Qualifications

• Bachelor's degree in a related field or equivalent

Preferred Qualifications

• Prior experience with Banner;
  Athena experience preferred

The primary role is to provide administrative support for the mathematics department’s graduate program.

Graduate Records

• Act as liaison between graduate students and the Mathematics department and Graduate School.
• Assist graduate students in filling out Graduate School forms and award nomination forms.
• Submit applicant and current graduate student award nominations to Graduate School and Franklin College.
• Process paperwork for current graduate students: letters and Graduate School forms for PhD, Masters, MAMS.
• Maintain records from matriculation to graduation.
• Update graduate student databases (personal, academic, awards, committees, exams).
• Create reports for Graduate Committee.
• Assist with exam announcements, qualifying exam scheduling, and faculty evaluations.
• Compile statistical reports and follow‑up reports to Graduate School.

Graduate Recruiting & Admission

• Assist Graduate Coordinator with advising prospective students.
• Maintain recruitment mailing lists.
• Develop program advertising and promotional materials.
• Coordinate prospectus visits, tours, and luncheons.
• Plan and coordinate Graduate Visitation Day and Orientation Week.
• Write and send offer letters and correspondence.

Accounting

• Update and maintain graduate student support spreadsheets.
• Collect and allocate reimbursement funds for Visitation Day guests.
• Create and maintain Visitation Day travel expenses and student travel request spreadsheet.

Web Work

• Create, update, and maintain Departmental Graduate Website.

Advising Support

• Advise students on registration, program procedures, policies, and deadlines.
• Administer student support for alternative problem solutions.
• Clear graduate students to register for classes in Athena and troubleshoot registration flags.
• Sectioning Officer:
  Assign Instructors in Banner for graduate research courses.

Miscellaneous Office Tasks

• Assist with departmental events, faculty committee data, copy requests, letters, correspondence, mailings.
• Work with Office Manager and Department Head for temporary coverage.
• Any other duties as assigned.

• Bachelor’s degree in a related field or equivalent

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status.