Program Operations Coordinator

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (
https://(Use the "Apply for this Job" box below)./). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.

UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

• Posting Number: S14471P
• Working Title:
  
  Program Operations Coordinator
• Department: PSO-Fanning Inst Ldership Devl
• Posting Type:
  External
• Retirement Plan: TRS or ORP
• Employment Type:
  
  Employee
• Benefits Eligibility:
  Benefits Eligible
• Full/Part Time:
  Full Time
• Additional Schedule Information:
  Monday thru Friday, 8a-5p. Some nights, weekends, and light travel as required.
• Advertised Salary:
  Commensurate with Experience
• Posting Date: 12/08/2025
• Open Until Filled:
  Yes
• Proposed Starting Date: 02/01/2026
• Location of Vacancy:
  Athens Area

This position provides program coordination for the Institute’s programs in Georgia and beyond. The primary responsibilities are:
1) coordinating the Institute’s programs;
2) coordinating and organizing community and organization-based programming;
3) managing and/or supporting the Institute’s Minors on Campus policies and practices;
4) providing responsible management of programmatic purchases and related reporting; and
5) supervising students assigned to programs. This position operates with a high degree of independence and requires limited supervision. Position reports directly to the Associate Director of the assigned division.

Bachelor’s degree in a related field or equivalent and 2 years of professional experience.

• Proficient in Microsoft Office Applications.
• Excellent interpersonal and communication skills.
• In-depth analytical and organizational skills.
• Proficient web content and maintenance experience.
• Strong writing, proofing, and editing skills.

• Lift 20 pounds and sit for extended periods of time at a computer.
• Driving for work-related activities.

• 45% – Independently coordinate various Institute programs, ensuring all deliverables are met. Manage the full spectrum of functions for both on‑site and off‑site programs, including negotiating vendor contracts, developing and monitoring program budgets, and maintaining ongoing interactions with clients. Perform Access database entry for evaluation and programmatic data, gather and disseminate evaluation feedback for clients, and serve as the central point of communication with participants.
• 30% – Oversee all aspects of program registration, including the dissemination of applications and legal waivers, as well as the collection and management of registration fees. Develop the recruitment and application process for program mentors, conduct interviews, provide training, and offer on‑site supervision for mentors. Participate in program evaluations and suggest and implement programmatic improvements.
• 10% – Manage and/or support efforts related to Minors on Campus policy including but not limited to tracking employee and student training, maintaining records, and consulting with faculty and staff regarding youth leadership programs, participating in audits, and coordinating any required improvements to internal processes.
• 5% – Manage programmatic purchases through various methods including purchase requests, purchase orders, and PCard. Work directly with clients and lead faculty members to write and finalize contract documents. Develop, monitor, and balance budgets for assigned Institute…