Graduate Program Administrator

Posting Number: S14573P

Working Title: Graduate Program Administrator

Department: Franklin College of Arts and Sciences – Mathematics

Posting Type: External

Employment Type: Employee (Full Time)

Benefits Eligibility: Benefits Eligible

Salary: Commensurate with experience

Location: Athens, Georgia

The primary role of this position is to provide administrative support for the mathematics department’s graduate program.

• Graduate Recruiting & Admission:
  • Assist Graduate violent with all aspects of the graduate program, including advising prospective students about application processes and procedures.
    
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  • Maintain database of mailing lists for recruitment mailings.
  • Develop or assist in the development of program advertising, promotional flyers and posters.
  • Contact point for prospective graduate students.
  • Answer information requests and inquires by emails, phone calls, and letters.
  • Tour potential graduate student visitors around department, arrange meetings with faculty and graduate students, and arrange luncheons during individual visits.
  • Plan and coordinate Mathematics Graduate Visitation Day:
    Parking for food and supplies, block hotel rooms, assemble information packets, schedule and arrange the day’s events.
  • Create and keep up to date the applicant database for the Graduate Committee.
  • Accept/refuse each student’s application in the Graduate Admissions System.
  • Write and send offer letters and correspondence to the students whom we are recruiting.
  • Plan and coordinate Mathematics Graduate Orientation Week: assign offices, arrange for individual computers to be set up by department IT professionals, shop for food and supplies for orientation events.
• Graduate Records:
  • Act as a liaison between graduate students and the Mathematics department and Graduate School.
  • Assist graduate students in filling out Graduate School forms and award nomination forms.
  • Responsible for submitting all applicant and current graduate student award nominations to the Graduate School and Franklin College.
  • Process paperwork for current graduate students: могут include a variety of letters and Graduate School forms for all PhD, Masters, and MAMS students.
  • Responsible for submitting all graduate student exam announcements to the Graduate School.
  • Maintain records of all current graduate students from matriculation to graduation.
  • Update'D graduate student databases – personal information, academic, awards, committee, exams, Graduate School forms filed, program, and alumni information.
  • Create and provide reports for Graduate Committee from student records database.
  • Update graduate็ตทรู phoon list and office lists.
  • Help schedule and process qualifying exams in August and January.
  • Assist graduate coordinator with the writing of results letters and circulation of exams among student committees.
  • Compile faculty evaluations of graduate students for database.
  • Compile student evaluations of Mathematics graduate program.
  • Evaluate graduate student records for academic reports and reviews.
  • Assist with the writing and submission ofall reports to the Graduate School including follow up reports from the Graduate School recruiting funds and scholarship recipients.
  • Complete forms/surveys requests for statistical information about the graduate program.
• Accounting:
  • Work with Franklin College Business Office as applicable on the following duties:
  • Update and maintain graduate student support spreadsheets.
  • Collect and allocate reimbursement funds for Visitation Day guests including submitting Check Request forms.
  • Create and clown all Visitation Day travel expenses.
  • Create and update student travel requests spreadsheet.
• Web Work:
  • Create, update Coordinable Departmental Graduate Website.
• Advising Support:
  • Counsel and confer with students with registration, program procedures, policies, goals and objectives.
  • Advise and assist students with Graduate School forms, deadlines and various questions.
  • Administer student support to offer alternatives to problem situations for graduate students.
  • Clear graduate students to register for classes in Athena and.eu assist for registration flags.
  • Sectioning Officer:
    Assign Instructors in Banner for each upper level graduate…