Administrative Assistant

Posting Number

S14301P

Working Title

Administrative Assistant

Department

VPI-Office for Student Success

Position Title

Administrative Assistant I

Classified Title

Administrative Assistant I

Employment Type

Employee

Employment Status

Full Time

Salary

$40,000+ commensurate with experience

Location

Athens Area

Posting Date

10/28/2025

Open Until Filled

Yes

Proposed Starting Date

12/01/2025

Contact Details

Recruitment Contact Name: OSSA
Recruitment Contact Email: ossa

EEO Statement

[The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb).]

Position Summary

The Upward Bound Administrative Assistant supports program operations during the academic year and summer components by coordinating tutoring schedules, maintaining student and tutor records, and assisting with program planning. Responsibilities include compiling data for federal reporting, managing the BLUMEN database, and providing responsive support to students, parents, and school staff. The role requires strong organizational and communication skills, and proficiency with word processing, databases, office equipment, and social media platforms.

Minimum Qualifications

High school diploma or equivalent.

Preferred Qualifications

At least two years’ experience, good organizational skills, typing, computer, interpersonal, and communication skills.

Knowledge, Skills, Abilities and Competencies

• Good organizational skills, typing, computer, interpersonal, and communication skills.
• Responsive and attentive to students, parents, and relevant school staff.
• Proficiency in word-based processing and database systems, and knowledge of common office equipment and the operation of various social media outlets.
• Assisting in planning for Upward Bound academic and summer component.
• Compiling data for the Upward Bound Annual Performance Report for the Department of Education.
• Maintaining and inputting data into BLUMEN (database) for program participants, current, inactive, and former.
• Maintaining records for all Upward Bound Tutors and coordinating tutor schedules.

Duties and Responsibilities

• Management and overseeing of offices for three federally funded grants, including planning and organizing administrative and clerical work, requisitioning materials and supplies, and accurate inventory of items. (40%)
• Typing, editing, and proofreading documents; attending and taking minutes at staff meetings; preparing correspondences and other documents from rough draft to final proofreading for proper format accuracy and completeness of routing. (20%)
• Maintaining and overseeing the accuracy and maintenance of three program electronic databases and hard copy files for federally funded grants used for reporting to USDE and state and federal resources, including confidential files. Scheduling summer classes for participants during the summer phase. (15%)
• Coordinating clerical support for professional staff, including program coordinators, receiving and screening mail, making arrangements for meetings with UGA staff, faculty and academic departments, potential and current students, and upper administrators as needed to include community partners, school systems, principals and superintendents. (10%)
• Making arrangements for workshops and conferences, preparing agenda items for meetings, and following up on action items. Completing and assisting with staff travel documents. Participating in professional development. Engaging in and supporting OSSA, UGA, and external committees, presentations, and events. Assisting with new and emerging work projects.

Physical Demands

Ability to work in an office environment including sitting at a computer for long periods of time and lifting boxes of files.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Yes

Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications)

Yes

Credit and P-Card Policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and…