Office Assistant

Position Information

Working Title:

Office Assistant (Administrative Assistant I)

Posting Number: S14767P

Department:
Franklin-Romance Languages

Location:

Athens Area

Posting Date: 02/24/2026

Posting Type:
External

Employment Type:

Employee, Full Time

FLSA:
Non-Exempt

FTE: 1.00

• High school diploma or equivalent

The primary function of this position is to interface with students, faculty, and staff, while carrying out a variety of key administrative tasks in support of the teaching, research, and service mission of the Department of Romance Languages. Duties include working with Romance Languages study abroad program directors and serving as a point of contact in Gilbert Hall between Romance Languages and the Department of Linguistics and the Institute for Women’s Studies.

This position reports to the Office Manager of the Department of Romance Languages.

• Interest in the importance of a public-facing front office position
• Excellent verbal and written communication skills
• Excellent customer service skills
• Strong time management skills and ability to prioritize tasks
• Competence learning computer programs and online platforms through on the‑job training

Sit/stand for extended periods of time. Lift 20‑30 pounds (e.g., larger mail items, restocking copy paper, etc.).

Work Schedule:

M‑F, 8am‑5pm

Proposed Starting Date: 03/23/2026

Is driving a responsibility of this position? No.

Is this a Position of Trust? Yes.

Does this position have operation, access, or control of financial resources? No.

Does this position require a P‑Card? No.

Is having a P‑Card an essential function of this position? No.

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No.

Does this position have Security Access (public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes.

Credit and P‑Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with the University of Georgia; confirmation of credentials and employment history; and, if applicable, a satisfactory credit check. A pre‑employment drug test may also be required for positions with high‑risk responsibilities. Please visit the UGA Background Check website.

• Maintain the appearance of shared spaces, including second‑floor lobbies, the graduate student computer lab, and the department lounge.
• Receive and document reports of building and classroom issues; submit and track FOIT helpdesk tickets and FMD work orders in consultation with the Office Manager.
• Serve as liaison between Gilbert Hall maintenance workers, the building supervisor, and Department of Romance Languages administration.

Percentage of time: 25%

• Manage digital signage displays and bulletin boards throughout Gilbert Hall.
• Utilize the REACH platform to program and update digital displays, collaborating with faculty on display content.
• Create digital and print materials as requested by faculty and Department of Romance Languages administration.
• Monitor Romance Languages bulletin boards on the first, second, and third floors.

Percentage of time: 20%

• Manage room reservation requests using 25
  
  Live.
• Support coordination of departmental events such as the annual department holiday event, Fall Kick‑off Meeting, and Romance Languages Graduation Ceremony.
• Collect and process Late Adds and Section Changes each semester.
• Prepare the annual inventory for Asset Management.

Percentage of time: 20%

• Greet and direct foot traffic.
• Answer main phone line and provide callers with appropriate resources or route them to the…