Event Coordinator, Administrative​/Clerical

Event Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

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Posting Number: S14656P

Working Title:

Event Coordinator
Department: PSO‑Cont Ed‑Event Management
Posting Date: 02/02/2026
Closing Date: 03/02/2026
Salary: $42,000‑$50,000

Employment Type:

Employee (Full Time)

Work Schedule:

Monday – Friday 8:00 AM – 5:00 PM (occasional nights and weekends as needed)

Bachelor’s degree in a related field or equivalent experience.

The Event Coordinator is responsible for managing assigned events from sales turnover through onsite execution and post‑event financial reconciliation. This role serves as the primary client contact for all event logistics and ensures seamless coordination among internal departments to deliver exceptional service in accordance with Georgia Center and University standards.

• Experience in hospitality or event coordination, conference services, or related B2B service industries.
• Strong understanding of event planning processes from pre‑event detailing through post‑event billing.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management skills with the ability to manage multiple events simultaneously.
• High attention to detail and ability to consistently document client communications and event changes.
• Exceptional customer service and problem‑solving skills.
• Ability to work independently while following departmental procedures and standards.
• Demonstrated professionalism, reliability, and positive team attitude.
• Proficiency in Microsoft Office and Event Management Software.
• Ability to review and understand financial documents including BEOs, invoices, and billing statements.
• Experience with PMS and Event/Facility Management systems.

Lift items up to 30 pounds; sit at a computer; walk, climb stairs, and drive as needed.

• Independently manage a portfolio of 10–15 events per month, including multi‑day programs of up to 100 participants and single‑day events up to 400 attendees.
• Client consultation, event detail, space and service coordination, timeline development, internal stakeholder collaboration, and onsite execution.
• Receive events through formal sales turnover and assume full ownership of all event logistics.
• Serve as primary point of contact for client planning and coordination needs.
• Coordinate hotel room blocks, meeting room assignments, room setups, A/V needs, catering details, registration logistics, and vendor requirements.
• Create detailed client event diagrams and floor plans reflecting room layouts, staging, seating, and traffic flow.
• Lead pre‑event planning meetings and communicate all event details to internal departments.
• Prepare, distribute, and update Banquet Event Orders (BEOs) and event documentation.
• Provide onsite event support, including client check‑ins, room inspections, troubleshooting, and coordination with operational teams.
• Ensure all event components are executed according to client expectations and Georgia Center standards.

• Maintain accurate client and event records in the Event Management Software and Facilities Management System.
• Review all event charges for accuracy prior to billing.
• Work directly with Business & Finance to ensure timely and accurate client invoicing.
• Resolve billing discrepancies and follow through on post‑event financial adjustments.
• Generate reports and maintain documentation related to assigned events.

• Partner closely with Event Services, Food & Beverage, Hotel, and A/V teams to ensure operational alignment.
• Provide coverage and assistance for team members’ events as needed.
• Communicate changes clearly and promptly to all stakeholders.
• Provide on‑site event support, which may include work outside of the Monday‑Friday, 8‑5 norm.

• Educate and introduce clients to other applicable and available GC services (Registration, Graphic Design, Exhibit…