Office Manager

Join to apply for the Office Manager role at the University of Georgia in the Department of Romance Languages, Franklin College of Arts and Sciences. The University of Georgia is the state’s flagship university, located in Athens.

Position Overview

•

Location:

Athens, GA

•

Work schedule:

Monday–Friday, 8:00 am–5:00 pm

•

Employment type:

Full Time employee

• Salary:
Commensurate with experience

• Posting date: 01/08/2026

Key Responsibilities

• Assistant to Department Head
  :
  Coordinate new hires and returnee hires, prepare EOO letters, offer letters, renewal letters, and evaluation correspondence; scan and submit faculty promotion and tenure dossiers.
• Facilities Support
  :
  Prepare and coordinate MRR and SRR proposals for Gilbert Hall; handle FMD requests and office updates.
• Program/Departmental Support
  :
  Assign yearly office assignments to graduate students and instructors; collaborate with OGE and Immigration Services on visa paperwork; determine Gilbert Hall classroom assignments; update the Romance Languages directory; receive deposit transmittals for graduate translation exams; coordinate faculty search committees; manage fundraising events.
• Staff Supervisor
  :
  Manage the department’s administrative assistant, approve timesheets and leave requests, complete annual evaluations, supervise data entry into Banner and training of staff.
• Financial Coordinator
  :
  Liaise between the Franklin Business Office and the department; assist faculty, graduate students, and staff with expense reports and travel authorizations; maintain monetary commitments; coordinate vendor registration and scholarship data submission.
• Support day‑to‑day logistics planning for the Department; primary contact for Franklin Works; assist with faculty hires, annual evaluations, and faculty annual evaluations; prepare MRR and SRR proposals; process curriculum proposals in CAPA; work with department administration on fundraising; supervise one staff position.

Qualifications

• High school diploma or equivalent and 5 years of related experience.
• Strong organizational and people skills; proficiency in written communications.
• Experience managing complex projects, prioritizing tasks, and adapting to changing priorities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe CS6, and campus systems including Banner, Athena, Argos, NOLIJ; willingness to learn new technology applications.
• Ability to work independently, effectively manage time, and work responsibly.

Physical Demands

• Sitting at a computer for extended periods of time.

Background and Eligibility

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status. Persons needing accommodations for accessibility are encouraged to contact Central HR at hrweb.

Required Documents

• Resume / CV
• Cover Letter

Recruitment Contact

Dana Bultman
Email: dbultman