Administrative Support Professional

Position Information

Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications Position Summary

This position provides administrative and operational support for departmental programs, faculty, and staff. Responsibilities include clerical tasks, communication support, recordkeeping, and assistance with events and daily operations. The role requires strong organizational skills, attention to detail, and the ability to work effectively with students, faculty, and visitors.

Knowledge, Skills, Abilities and/or Competencies

* Excellent written and verbal communication

* Ability to manage multiple tasks and deadlines

* Proficiency in Microsoft Office and standard office systems

* Customer-service focused

Physical Demands

Sitting in front of a computer for long hours and using the phone, fax, and various office equipment.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Clerical Duties:

* Order and maintain office and lab supplies and assist faculty, staff, and graduate students with related requests.

* Manage incoming and outgoing mail and shipments.

* Maintain inventory of keys and access items and coordinate with campus partners when replacements are needed.

* Serve as departmental liaison for parking-related requests.

* Provide administrative support for workshops, clinics, and other departmental activities.

* Record meeting notes for departmental meetings when needed.

* Assist with reserving rooms and departmental spaces through university scheduling systems.

* Maintain and update departmental signage, nameplates, and displays.

* Participate in cross-training to provide support for inventory, fee spending, Memorandums of Understanding (MOUs), syllabi processes, and similar functions.

Percentage of time 40 Duties/Responsibilities

Department & Program Support:

* Assist with processing payments or documentation for visitors or special guests as needed.

* Assist program coordinators with routine tasks such as materials preparation, ordering items, or coordinating activities.

* Assist with processing payments or documentation for visitors or special guests as needed.

Percentage of time 25 Duties/Responsibilities

Accounting Support:

* Assist with routine purchasing and financial processes for departmental activities.

* Help maintain financial records and reconcile payments as directed.

* Assist with processing incoming payments and deposits through appropriate university systems.

* Support account setup and payment processes for research participants and other departmental needs.

Percentage of time 20 Duties/Responsibilities

Communication & Front Desk Support:

* Serve as initial point of contact for visitors and callers and provide general front desk support.

* Provide telephone reception and assisting with routine inquiries as needed.

* Offer customer service and administrative support to internal and external stakeholders.

Percentage of time 10 Duties/Responsibilities

Departmental Event Planning:

* Assist with planning and coordinating departmental events, including scheduling venues, supporting travel arrangements, and helping with logistics.

* Submit event-related invoices and documentation for processing.

* Assist with ordering recognition items or materials for events as needed.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Jessica Smith Recruitment Contact Email jabsmith Recruitment…