Payroll Manager

Reports To

Chief Administrative Officer

Payroll

The Payroll Manager is responsible for overseeing all company payroll functions, including certified payroll processes and compliance with Davis-Bacon Wage laws. This role requires strong knowledge of construction industry timekeeping practices, heavy interaction with field time systems such as HCSS Heavy Job, and expert-level proficiency in ADP Workforce Now for payroll processing and reporting.

• Manage and process weekly payrolls for all employees using ADP Workforce Now
• Verify that all employee hours are recorded under the correct job, cost code, and wage classification to ensure proper payroll compliance for construction projects.

• Process full-cycle payroll within ADP Workforce Now, including time import, adjustments, and earning codes.
• Generate, review, and analyze ADP reports such as payroll registers, labor summaries, wage detail reports.
• Troubleshoot ADP system issues and coordinate with ADP support when needed.
• Manage tax withholding, garnishments, deductions and compliance with ADP.

• Prepare and submit certified payroll reports (WH-347 or online equivalents)
• Maintain compliance with Davis-Bacon Wage laws, prevailing wage rules, and fringe benefit allocations.
• Track wage determination and required classifications for project labor.
• Provide supporting documentation during audits and ensure full regulatory accuracy.

• Review, verify, and reconcile construction field time entries daily/weekly.
• Interpret data from Heavy Job or similar construction time-tracking system.
• Oversee review with field superintendents & foreman to resolve missing or incorrect time entries.
• Collaborate with HR, Accounting, Project Managers, and field crews to resolve payroll concerns.
• Provide guidance to supervisors and employees on payroll processes and time entry expectations.
• Deliver labor cost reports and payroll insights to management as needed.

• Stay up to date with Federal, State, and Local payroll laws, regulations, and tax requirements.
• Monitor changes in wage laws, labor classifications, and reporting standards affecting payroll.
• Implement necessary updates to payroll practices and systems to maintain full compliance.
• Ensure payroll processes align with Davis-Bacon requirements, prevailing wage rules, and certified payroll standards.
• Provide guidance to management and field crews on payroll-related regulatory changes.

• Lead, train, and supervise payroll staff to ensure accurate, timely, and compliant payroll processing.
• Assign workloads, set priorities, and monitor team performance to meet weekly payroll deadlines.
• Develop and document payroll procedures, best practices, and internal controls.
• Provide ongoing coaching and technical support related to ADP Workforce Now, certified payroll, and prevailing wage requirements.
• Review and approve payroll work completed by team members to ensure accuracy and compliance.
• Serve as escalation point for complex payroll issues, employee inquiries, and compliance concerns.
• Support cross-training and coverage planning to maintain payroll continuity.
• Perform other duties as assigned

• Excellent verbal and written communication skills
• Ability to communicate with various levels of personalities
• Maintain good relationships with all office and field staff
• Represent and promote Grayson Carter and Son in a professional and honest manner
• Follow all safety rules and regulations while performing work tasks
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to manage deadlines in a fast-paced, project-driven environment
• Ability to deal sensitively with confidential material
• Proficiency in MS Word, Excel, and Power Point
• Ability to visit job sites as needed
• Capable of working a flexible schedule
• Wear Personal Protective Equipment (PPE) on all job sites as required
• Ability to obtain an Arsenal and FBI badge
• Physically able to stand, walk, sit, crouch, kneel,…