Finance and Payroll Administrator

Join to apply for the Finance and Payroll Administrator role at MOLLIE ASPEN

5 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

This range is provided by MOLLIE ASPEN. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$60,000.00/yr - $70,000.00/yr

Become a part of a contemporary culture that celebrates individuality, creativity, and teamwork! We are redefining the essence of hospitality and are looking for energetic, down-to‑earth team players who thrive by making genuine connections, crafting experiences, and fostering good vibes.
Designed by award‑winning studio Post Company, MOLLIE's interiors are subtly inspired by the Aspen tradition of being firmly grounded while gazing abroad — a seamless blend of understated luxury and residential comfort. The property holds a quiet confidence and commitment to a reduction of excess with interiors that thoughtfully utilize native materials from Aspen and the wider Western region, accentuated with natural woods, earthen ceramics, and hand‑dyed textiles.

MOLLIE’s lobby fosters an inviting atmosphere for visitors and locals alike, where the eclectic mix of differing personas is celebrated and upheld.

The Finance and Payroll Administrator is responsible for managing payroll operations, maintaining accurate financial records, and ensuring compliance with all employment tax regulations. This role bridges accounting and human resources by supporting employee benefits administration, tax filings, and payroll‑related reporting. The ideal candidate is detail‑oriented, highly organized, and proactive in streamlining systems that support both financial and people operations.

Location: Aspen, CO

Employment Type: Full‑Time, Exempt

Reports To: Controller/Director of People and Culture

Schedule: Monday‑Friday

Category: Finance and People & Culture

Pay Rate: $60‑$70,000 DOE

• Process bi‑weekly payroll accurately and on time, ensuring compliance with federal, state, and local wage and hour laws.
• Maintain and reconcile payroll records, including employee earnings, deductions, and benefits contributions.
• Manage payroll journal entries and coordinate with the accounting team to ensure accurate general ledger postings.
• Prepare and file multi‑state employment tax reports (e.g., federal and state with holdings, unemployment insurance, W‑2s, 1099s).
• Assist with benefit administration, including enrollments, changes, terminations, and monthly billing reconciliations.
• Collect and reconcile employee housing payments, manage lease agreements, utility payments, deposits, etc.
• Serve as a liaison between finance, HR, and external vendors (payroll providers, benefits carriers, auditors).
• Support annual audits, year‑end reporting, and benefits open enrollment processes.
• Identify and implement process improvements in payroll and accounting systems.
• Provide reports and analysis related to payroll, benefits costs, and financial performance as needed.

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
• 3–5 years of experience in payroll and accounting administration.
• Strong knowledge of payroll laws, employment taxes, and benefits administration.
• Experience with payroll software (e.g., ADP, Paycor, Paychex, or similar) and accounting systems (e.g., Quick Books, Net Suite, or similar).
• Proficiency in Microsoft Excel and general financial reporting tools.
• Exceptional attention to detail, accuracy, and confidentiality.

• Understands federal, state, and local wage laws, employment tax filing requirements, and compliance standards.
• Working knowledge of journal entries, account reconciliations related to payroll and benefits.
• Familiarity with employee benefits programs (health, dental, Simple IRA) related deductions and reporting.
• HRIS and Payroll Systems knowledge and ability to integrate payroll and HR software with accounting platforms.
• Understanding of data privacy and best practices for handling sensitive employee and financial information.

• Annual and Seasonal Bonus Opportunities
• Medical/Dental/Vision
• Hotel Discounts
• Employee Assistant Program
• IRA Retirement Plan
• Paid Vacation, Sick and Volunteer Days
• Employee Incentive Programs
• Tuition Assistance
• Paid Bus Passes
• Ski Pass

Hay Max Lodging LLC DBA MOLLIE Aspen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.