Office Associate

As an Office Associate, you will support an entire office location with general administrative task (vs operational support) such as greeting scheduled visitors, maintaining supplies, arranging for equipment or facility maintenance, entering data or performing word processing work. You will coordinate the logistics for office events or the logistics for office moves (e.g., moving office furniture, packing files, etc.). You may provide back-up support for reception/switchboard or the mailroom or be responsible for these functions in a small location.

Responsibilities:

• Reads and routes incoming mail.
• Composes and proofreads routine internal and external correspondence.
• Organizes and maintains file system, and files correspondences and other records.
• Answers and screens manager’s telephone calls and arranges conference calls.
• Greets scheduled visitors and directs to appropriate area or person.
• Conducts research and compiles statistical reports.
• Coordinates and arranges meetings, prepares agendas, and transcribes minutes of meetings.
• Maintains supplies and arranges for equipment maintenance.
• Performs basic accounting duties, such as receivables, payables, and invoice approval preparations.
• Assists in performance of general administrative procedures.

Qualifications:

• High School Degree or Equivalent required
• 1year required, 3 years preferred of administrative support experience
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
• Complete administrative tasks accurately and on time
• Strong written and verbal communication skills
• Strong computer skills
• Ability to identify and resolve problems in a timely manner is preferred
• Abilityto balance team and individual responsibilities is preferred
• Ability to adapts to changes in theworkflowand is able to multitask is preferred

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