HR Generalist Job Asheville area,North Carolina USA,HR/Recruitment

Description

Position Summary

Provides HR assistance, administrative support for the Human Resources Director by initiating/coordinating and planning requirements for the day-to-day functions of the Human Resources Department.

Essential Duties & Responsibilities

Greet guests to the HR Department

Answer questions, direct to appropriate person

Assist with application process

Ensure all information is completed on application.

Ensure job postings are current

Benefits

Monitor retirement plan website daily regarding new employees and employee changes

Assist with online enrollments of newly eligible employees

Ensure benefits material is current

Monthly benefits invoicing reconciliation

Monitor/Update the unemployment website daily

Monitor/Update Employee Navigator website daily regarding new employees and employee changes

Employee Files / Information

Assemble new employee files / Paycom data entry in the order of the check sheet

Update Position Control with dates of documents as they are received

Keep employee files organized as per the check sheet

Keep filing current

Data entry in HRIS

Update employees’ benefits in Paycom when changes are made in benefit websites

Update all platforms regarding employee terminations

Recruiting

Ensure that application packets have been completed with all required information and signatures

Forward copy of qualified applications to hiring managers, when applicable

Once an applicant has been offered a position

On the same day we receive the offer letter from the Hiring Manager, fax the Wolfe / Background check form and the Drug Test Release form

Background Check Results

Acceptable – Complete pre-employment drug testing

Questionable – give to HR Director to review Drug Test results

Acceptable – call the applicant to schedule for the next Orientation

Questionable – give to HR Director to review

Training

Create Agenda and confirm/inform/coordinate trainers and participants to include conference room reservations

Ensure orientation packets are assembled and ready for orientation sessions

Complete E-Verify process on first day of hire

Act as a backup person for the orientation class/schedule

Complete company-wide background and DMV check every two years.

Employee Relations

Assist with company give-a-ways, acknowledgement lists, postings

Assist with company outings and parties

Other Projects / Tasks as Assigned

Other projects/tasks as assigned

Qualifications

Education/Training:
Must have a minimum associate’s degree with 5 years’ experience in similar job function. Must adhere to all ethical standards as set forth by SHRM and IWC Code of Ethics.

Special Skills / Abilities

Should have broad background of basic office responsibilities and ability to efficiently operate computer equipment as well as other general office equipment such as fax machines, copies, postage meters, etc. Must have thorough working knowledge of Word, Microsoft Office, and Excel. Must be highly organized, accurate, multi-task oriented, independent/self‑motivated, timely, possess excellent interpersonal skills, maintain professional appearance, possess good oral & written communication skills, maintain positive attitude, ability to maintain confidentiality with administrative duties, and leadership skills.

Driver’s license required. Ability to follow oral and written instructions. Strong organizational skills and the ability to provide self‑directed follow‑up are mandatory. Ability to work well with constant ‘changes in direction’ and/or interruptions. Exceptional interpersonal skills are necessary for this position.

Contacts Inside/Outside Organization

IWC/IWRC staff, employees, clients within the organization, and Board members.

Mental Effort

Ability to understand and follow complex verbal & written instructions, technical and computer language as well as legal terminology. Good common sense thinking and ability to function independently. Good problem‑solving ability.

Visual Effort

Well‑lighted office environment requiring average amount of visual effort.

Physical Requirements

Office environment not usually requiring ongoing strenuous physical qualifications. May require occasional lifting of 40 pounds.

Safety

Typically, a low risk of injury due to typical office environment. IWC’s philosophy is to provide the safest work environment possible while meeting requirements from OSHA and other regulatory agencies.

Working Conditions

Normal office environment, which is not exposed to extremes in temperature, humidity, dust, or pollutants.

Scope of Position

Number of employees supervised – None.

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