Administrative Assistant - Billing & Collections

Administrative Assistant - Billing & Collections

Since 1921, MB HAYNES Corporation, in Asheville, NC, has provided solid, stable careers for many good people. As market leaders, we have enjoyed tremendous growth through the years, and we are poised for even greater growth in the future. We believe in our tag line, Quality, Commitment & Character all day, every day. If you are looking for a professional environment to both further your career and be a part of something great, become a member of our 100% Employee Owned MB HAYNES family.

Position Summary
:

The Administrative Assistant will primarily function as support for the Electrical Service department’s functions and initiatives. This position will be responsible for all aspects of administrative duties in addition to supporting any interdepartmental functions and/or special projects.

Responsibilities

• Create letterhead invoices for simple contract jobs.
• Monitor accounts receivable and manage the collection process.
• Create AIA invoices for long term contract jobs.
• Prepare sales tax reports.
• Third party billing through Taulia, Textura, Procore, etc.
• Communicate with customers, project managers, and accounting regarding payment status.
• Prepare reports.
• Archive billing records.

Requirements
:

• Ability to demonstrate key traits indicative of the HAYNES Way including integrity and professionalism.
• Previous billing experience preferred.
• Previous Accounts Receivable and collections experience preferred.
• Willingness to interact with a variety of internal and external customers with a positive and service-oriented approach.
• Proven approach to critical thinking and problem solving skills.
• Willingness and ability to gain a working knowledge of general construction functions
• Excellent computer skills to include Microsoft Office Suite and the ability to learn various internal software program applications.
• Excellent written and verbal communication skills.
• Ability to handle multiple comprehensive tasks at one time.

Physical Requirements and Working Conditions

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work may be primarily performed in an office environment.
• This position requires physical activity including frequent sitting, standing, walking, kneeling, bending, crouching, reaching and climbing stairs.
• Requires the ability to occasionally lift and/or carry materials and/or supplies and other materials weighing up to 50lbs.
• ESOP (Employee Stock Ownership Plan)
• 401(k) Savings Plan
• Health Insurance
• Benefit Conversion at Termination (COBRA)
• Short Term Disability
• Long Term Disability (voluntary)
• Life Insurance
• Additional (voluntary) life insurance (for employee and family members)
• AFLAC (voluntary) supplemental insurance
• Legal Shield (voluntary) prepaid legal services
• Employee Assistance Program (EAP)
• Tool and Equipment Assistance
• Uniform and Uniform Maintenance
• Holidays