Real Estate Buyer Coordinator

Overview

Our company is seeking a Buyer Coordinator to oversee all aspects of the real estate transaction for buyers—from initial contact through contract—for a top-producing real estate team in Arvada. This role supports real estate agents in a fast-paced, growing market and is critical to ensuring timelines, compliance, and exceptional client experiences.

The ideal candidate thrives in a structured environment, enjoys completing standardized and repetitive processes, and consistently delivers high-quality customer service. This role requires strong organization, attention to detail, and joyful, kind client interactions.

• Complete daily action plans as assigned to the role
• Maintain consistent communication with clients and team members
• Deliver exceptional customer service with professionalism and positivity

• Verify agency agreements are signed; follow up as needed, and enter in tracking databases
• Create buyer prospect search criteria in MLS and ensure auto-searches are properly distributed
• Review client MLS search results daily
• Schedule and coordinate property showings
• Keep clients informed with weekly updates
• Follow up on all feedback requests
• Monitor and ensure actions by all parties are progressing on time during negotiations
• Close out buyer prospect search criteria in MLS and disable auto-searches once under contract

• Maintain transaction files in CTMe
• Launch Buyer Closing plans in the CRM
• Schedule and coordinate inspections, appraisals, closings, and other property access appointments
• Communicate regularly with clients to ensure excellent service
• Manage relationships with all parties involved in the transaction
• Track timelines and ensure contractual obligations are met
• Confirm all documents are routed to the correct parties
• Maintain accurate files across CRM and brokerage platforms (CTMe, SharePoint, reZen)
• Verify receipt and review of HOA documents
• Confirm Inspection Resolution and/or Amendment items are completed, with receipts attached
• Review settlement statements for accuracy
• Review title commitments
• Ensure file completeness for commissions, referrals, splits, and payments
• Coordinate delivery of closing gifts
• Manage client database information, including anniversaries, birthdays, wedding anniversaries, and categories
• Complete timely file close-out upon transaction completion

• Update contract documents annually or as needed to meet compliance laws
• Complete administrative work as requested, including:
• Attend weekly meetings and daily huddles
• Participate in two weekend customer appreciation events
• Attend semi-weekly retreats
• Assist with CRM database management
• Support training and onboarding of new staff and agents

• Minimum of 1 year of real estate-related experience in a similar role (licensed or unlicensed)
• High school diploma or equivalent experience preferred
• Proficiency in Microsoft Office, especially Word and Excel
• High level of comfort with technology and computer systems
• Experience with Multiple Listing Service (MLS)
• Experience with contact management programs
• Strong attention to detail and adherence to timelines
• Task-oriented and comfortable in a fast-paced office environment
• Exceptional written and verbal communication skills
• Strong customer service and daily client interaction skills
• Excellent organizational and time management abilities
• Strong problem-solving and multitasking skills
• Working knowledge of office equipment (printers, copiers, etc.)
• Demonstrated emotional intelligence in business situations
• Flexibility and willingness to adapt to system changes

• Current driver’s license and reliable vehicle

$45,000 – $48,000 yearly

DiVito Dream Makers is a family-owned business with a passion for helping people buy and sell real estate. It’s what we do best! We are determined to provide the best service for all clients in all aspects. We work with buyers and sellers at all price points in the Denver Metro Area. Whether it’s competing in a multiple-offer situation for a buyer or negotiating a price for a seller, we always want clients to have the upper hand.

We simplify the process, making it a hassle-free experience for clients. Going through a real estate transaction is a very personal experience. We put ourselves in clients’ shoes. We have 5 fantastic support staff members along with lenders, home inspectors, and other industry professionals that we work with. Synergy among us all ensures a smooth transaction from the initial offer to closing.

Helping people is our passion, and it’s what we do best. That’s the DiVito Dream Maker difference.