Brand & Events Coordinator

Overview

About Viscadia

Viscadia is a life sciences consulting firm whose mission is to empower pharmaceutical, biotechnology, and med tech companies with clarity and confidence through forecasting. With teams in the United States, Switzerland, and India, we partner globally to help clients make decisions quickly and with confidence. We’re deeply committed to shared growth and success for our clients, colleagues, and communities.

We’re seeking a Brand & Events Coordinator to join our Marketing team and help bring Viscadia’s brand to life through thoughtful, consistent, high-quality experiences. This role is ideal for someone who loves turning plans into polished execution, thrives in a fast-paced professional services environment, and takes pride in the details that make events feel seamless—from timelines and vendor coordination to branded materials, swag, and on-site readiness.

You’ll collaborate closely with Marketing leadership, Business Development, and cross-functional teams to support trade shows, webinars, hosted events, and internal programs—ensuring each touchpoint reflects Viscadia’s tone, design standards, and professional presence in the market.

You will report into the Marketing function and work in close partnership with colleagues across our markets.

Why consider Viscadia as your next career step?

Since our founding in 2010, Viscadia has grown from a startup into a vibrant, collaborative community of more than 80 professionals. Our growth has been fueled by strong client partnerships and by the care our people bring to the work and to each other.

Marketing at Viscadia plays a meaningful role in how we show up: how we tell our story, how we support our teams, and how we create brand experiences that strengthen relationships and build trust. In this role, you’ll have the opportunity to elevate how we plan, execute, and learn from events by helping ensure every experience is organized, on-brand, and aligned to business goals.

Benefits of working at Viscadia

• Your voice matters. You’ll have direct access to leadership and the ability to shape how we operate and show up in the market.
• People First is real here. Our culture is grounded in empathy, genuine care, and shared success—and we believe a strong employee experience creates stronger client experiences.
• We care about impact. We invest time, energy, and resources in supporting meaningful causes and improving our communities.
• Quality of life matters. We’re intentional about creating a positive, supportive environment, especially in a high-performance industry.

Key Responsibilities:

• Assist with planning and executing trade shows, webinars, hosted client events, round tables, and internal experiences, supporting coordination from planning through post-event follow-up.
• Coordinate event logistics including timelines, vendor communication, travel needs, shipping, booth materials, registration, catering, and on-site support requirements.
• Help manage event timelines and deliverables to ensure materials, assets, signage, and resources are completed on schedule.
• Support the creation, organization, and maintenance of brand assets such as booth signage, presentations, printed collateral, backdrops, tabletop displays, videos, and gift kits.
• Manage swag sourcing, including researching options, negotiating costs with vendors, coordinating production timelines, tracking inventory, and ensuring promotional items reflect brand standards.
• Ensure brand consistency across all marketing activities by reviewing swag, copy, visuals, event materials, and digital assets to confirm alignment with Viscadia’s tone, design guidelines, and client expectations.
• Maintain Viscadia’s inventory of branded assets (booth displays, banners, signage, printed collateral, swag, and gifting supplies), ensuring items are organized, replenished, stored properly, and ready to deploy.
• Partner with marketing team members to integrate event dates into our social media, email, and broader campaign calendar.
• Support event promotion by drafting basic copy for email invites, event pages, confirmation communications, and social media posts.
• Assist Client Development with post-event lead follow-up by…