Director, Finance & Administration

The Director, Finance & Administration provides leadership and oversight of BOMA International’s finance and administrative functions across multiple entities. This role manages the internal finance team, partners closely with outsourced accounting (Controller/CFO), and ensures accurate financial reporting, compliance, payroll administration, cash flow management, and HR coordination through the organization’s PEO relationship.

This position executes strategic and operational decisions made by the Senior Vice President and President & COO and serves as the primary liaison to Insperity (PEO) for HR administration, compliance, and benefits.

Oversee day-to-day finance operations across all entities, ensuring timely and accurate monthly close processes. Review and approve journal entries, payroll allocations, and account reconciliations prior to submission to outsourced accounting in accordance with the monthly close schedule.

Partner with outsourced accounting to support preparation of multi-entity financial statements, audit and tax schedules, annual budget materials, investment reporting, and cash flow forecasting. Assist with variance analysis and work with executive leadership and department heads to resolve budget adjustments and financial questions.

Maintain financial records and reporting for the BOMA Foundation, Office Building Show, LLC, Industry Defense Fund (IDF), BOMA PAC, and BAE Council. Provide financial support to associated staff liaisons and executive committees.

Monitor weekly cash flow to ensure sufficient balances for payables and operational needs. Initiate ACH transactions and bank transfers for approval. Oversee proper coding and approval of multi-entity invoices and ensure transactions are recorded in the correct accounting period.

Review and approve bi-weekly payroll prior to final processing. Record payroll and benefit allocations across all entities and ensure compliance with accounting standards and HR policies. Prepare monthly sales commission calculations in accordance with established policy.

Oversee annual 1099 compliance and ensure appropriate vendor documentation (W-9s) is collected and maintained throughout the year.

Supervise accounts payable and cash receipts functions to ensure proper approvals, accurate coding, timely processing, and effective collections. Work closely with department teams to resolve discrepancies.

Enforce travel and credit card policies, monitor compliance, and implement escalation procedures when necessary.

Ensure proper business insurance coverage is maintained.

Support audit preparation and coordination of required documentation.

Serve as primary liaison to Insperity (PEO), managing communication of benefit changes, onboarding of new employees, updates to the Employee Handbook, and ongoing HR compliance.

Oversee performance management administration, ensuring staff goals and annual reviews are completed on time. Coordinate required HR compliance activities, including 401(k) audits, retirement plan contributions and reporting, and year-end surveys.

Ensure compliance with HR policies and procedures and support leadership in implementing organizational decisions.

Develop and maintain a centralized contract management system. Collect, store, and track all organizational contracts to ensure proper documentation and compliance.

Supervise administrative and office management functions to ensure efficient internal operations.

Manage, mentor, and develop finance and administrative staff to build a strong, accountable team. Establish clear expectations, ensure alignment with organizational priorities, and promote continuous improvement.

The Director serves as the primary approver for payroll and finance functions, with the Senior Vice President serving as backup when necessary.

This role requires close collaboration with executive leadership, department heads, outsourced accountants, staff, vendors, and affiliated entities.

Minimum five years of nonprofit or association accounting experience. Supervisory experience required.

Experience with automated accounting systems (Intacct preferred) and Microsoft Office required; RAMP experience preferred.