HR Assistant & Office Manager

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VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values:
Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff’s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee’s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients, and such achievement is recognized through service/merit awards.

Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country.

We are proud to be the recipient of the Best Workplace in Defense Award by Emergent Magazine, an honor that recognizes companies with positive cultures that not only impact their people but also make a meaningful difference in the community.

You’re a highly organized, detail-oriented professional who thrives in a dynamic environment. You love creating a seamless office experience while supporting HR initiatives that make a real impact. You’re proactive, resourceful, and passionate about balancing operational efficiency with people-focused support. If you enjoy wearing multiple hats and want to grow your HR expertise while contributing to a collaborative team, this role is for you!

As the HR Assistant & Office Manager, you’ll play a pivotal role in keeping our office operations running smoothly while supporting the heart of our organization, our people. This dual-role position blends administrative excellence with human resources support, giving you the opportunity to assist in managing day-to-day office functions and contribute to key HR initiatives.

This position is contingent based upon contract award.

• Office Operations:
  Manage daily office functions, including supplies, equipment, vendor coordination, and maintenance requests.
• Staff Support:
  Serve as the go-to resource for office inquiries and assist staff with benefit questions, directing them to appropriate resources.
• Financial Coordination:
  Assist with invoicing and billing processes to ensure accuracy and timely payments.
• Scheduling & Events:
  Coordinate meetings, event space, and conference room logistics.
• Recruiting Assistance:
  Support talent acquisition by reviewing resumes, conducting phone screens, and managing candidate flow in the recruiting platform.
• HR Compliance:
  Assist with maintaining accurate staff records and assist with compliance documentation.
• Communication:
  Handle incoming calls, emails, and correspondence professionally and efficiently.
• Other Duties as Assigned.

• Bachelor’s degree in Business Administration, Human Resources, or related field preferred.
• Minimum of 3 years of experience in office management and/or HR support roles.
• Experience with invoicing, billing, and basic accounting principles.
• Some knowledge of HR processes and staff benefits administration.

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and HRIS systems.
• Attention to detail and problem-solving skills.

Work is to be performed fully onsite in Arlington, VA (with potential for telecommuting)

$55,000 - $70,000 annually

VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech’s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.

Virginia Tech Applied Research Corporation is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, gender identity, disability, or status as a protected veteran.

Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit (Use the "Apply for this Job" box below)..