Exhibits Manager – Events, Federal Science & Public Engagement

Exhibits Manager – Events, Federal Science & Public Engagement

Department: Meeting and Event Planning

Employment Type: Full Time

Location: National Science Foundation - Washington DC Area

CONTINGENT HIRE NOTICE:
This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract/task order award from the National Science Foundation (NSF). This is a hybrid position requiring significant on-site support at NSF Headquarters and event locations.

Position Overview:

This position supports the NSF Office of Legislative and Public Affairs (OLPA) under the Event Support Scope of Work. The Program Manager – Events provides planning, logistics, coordination, and on-site execution support for high-profile meetings, conferences, exhibits, and outreach events.

• Plan and coordinate logistics for in-person, hybrid, and virtual events
• Manage venues, vendors, shipping, setup, breakdown, and on-site operations
• Support exhibit design, booth deployment, and inventory management
• Coordinate speakers, moderators, RSVPs, and event platforms
• Develop run‑of‑show documents, timelines, and status reports
• Ensure compliance with NSF branding and Section 508 requirements
• Support travel coordination in accordance with Federal Travel Regulations
• Provide on‑site support and rapid issue resolution during events
• Provide logistics support for a variety of meetings, events and conferences
• Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed
• Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders
• Identify and manage inventory for educational information resources and other outreach materials
• Coordinate exhibit design, technology, and management with designated vendors/partners
• Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs
• Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)
• Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments
• Travel when required

• 8+ years managing large-scale federal or public-sector events
• Proficiency with Microsoft Office Suite and event management platforms (e.g., Eventbrite)
• Experience coordinating vendors, venues, and logistics
• Ability to manage multiple high-visibility events simultaneously
• Strong communication, organization, and problem-solving skills
  
  Ability to lift and maneuver event equipment as required

Bachelor’s degree or equivalent professional experience required. Experience supporting federal agencies or large public-sector events preferred.