Meeting Manager, Operations

This position can be located in our Chicago, IL or Washington, DC offices only.

Manage end-to-end operations for the National Association of REALTORS® (NAR) REALTOR® Legislative Meeting (RLM), NAR NXT, The REALTOR® Experience (NAR NXT) and Association Executive Institute (AEI) to ensue seamless collaboration across internal teams and external partners to deliver high-impact member experiences that align with NAR strategic goals. The operations includes managing the association’s governance meetings schedule, meeting specification, space assignments, vendor management (AV, catering, service contractor, DMC, greeters, photography, on-site printing, special events, website/mobile content, etc.),

budgets, invoice reconciliation and onsite execution.

• Help oversee governance strategy and meetings in alignment with event objectives
• Support the assigning of meeting space for operational consistency
• Input and manage meeting specification details in resume system for each meeting
• Manage and support directional signage for headquarter hotels and other meeting related signage
• Manage the state and ancillary meetings in conjunction with each meeting
• Manage and distribution of the Standard Meeting Schedule (RLM & NAR NXT only)
• Manage staff office coordination (RLM & NAR NXT only)
• Create and manage budgets (RLM & NAR NXT only)
• Manage and create budgets for meeting logistics and vendor services (RLM & NAR NXT only)
• Provide and manage onsite execution of events

• Support RFP processes and vendor relationship management for a variety of vendors
• Manage photography vendor and contracting
• Coordinate Greeter scheduling for headquarter hotels (RLM & NAR NXT only)
• Oversee security and badge checker requirements for headquarter hotels
• Manage pre-con & post-con meetings with vendors and venues
• Manage DMC services and logistics for Special Events (1-3 per event), invoice reconciliation and budget
• Manage AV vendor for headquarter hotels
• Manage diagram logistics and distribution for headquarter hotels

• Collect, verify, and organize detailed event content for mobile app and website for headquarter hotels

• Site visits as needed; max 4 days per event
• On-Site Execution max 10 days per event
• Willingness to travel, approximately 15% of the time for event execution and site visits.

• This position may be modified at any time to meet the changing needs of the association.

• 5–8 years of experience in event planning and operations, including meeting management, trade shows, vendor management, food & beverage, and AV
• Proven ability to manage vendor relationships, contract negotiations, and RFP processes within an association environment
• Strong project management and organizational skills with the ability to handle multiple priorities and deadlines
• Excellent written and verbal communication skills; ability to present to senior stakeholders and manage diverse relationships
• Proficiency with meeting logistics software, diagram tools (e.g., Social Tables), event technology platforms, and data analysis