Contract Manager

About Us

VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values:
Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff’s enthusiasm for solving tough problems by working together to get the job done. We foster a culture where every employee’s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients, and such achievement is recognized through service/merit awards.

We are proud to be the recipient of the Best Workplace in Defense Award by Emergent Magazine, an honor that recognizes companies with positive cultures that not only impact their people but also make a meaningful difference in the community.

You are an experienced Contract Manager with an active TS clearance (SCI eligible) who thrives in a fast-paced environment. You bring expertise in full life‑cycle contract management and have a proven ability to manage a portfolio of contracts and grants with precision and integrity. You’re detail‑oriented, highly organized, and skilled at building strong relationships with internal teams and external partners. Your ability to navigate complex requirements while ensuring compliance and delivering exceptional service sets you apart.

The Contract Manager manages cradle‑to‑grave contractual activities, including pre‑award planning, solicitation development, negotiation, post‑award administration, modifications/changes, compliance, reporting, closeout and file management. This role will serve as the primary point of contact for contract matters, collaborate with internal stakeholders and external partners, and ensure adherence to applicable laws, regulations, organization policies, FAR/DFARS, and agency‑specific guidelines. The ideal candidate has deep experience in federal contracting, excellent judgement, exceptional analytical skills, and the ability to navigate multiple priorities under tight timelines.

Experience with small business or nonprofit organizations is strongly preferred.

This position is contingent based upon contract award.

• Contract Administration & Compliance
  • Manage cradle‑to‑grave contract activities, including solicitations, proposals, negotiations, awards, modifications, renewals, closeout, and compliance tasks.
  • Prepare, review, and maintain contractual documentation in accordance with organizational policy and procedures (SOWs, negotiation memoranda, justification & authorizations, reports).
  • Ensure compliance with FAR/DFARS, OMB Guidance, agency supplements, and other applicable regulations.
  • Review, interpret, and advise teams on contract terms, conditions, risks, and obligations.
  • Maintain accurate and compliant contract files in accordance with internal policies and applicable regulations.
• Acquisition Planning & Advisory Support
  • Support pre‑solicitation and pre‑award strategy, requirements development, and market research.
  • Advise internal stakeholders on federal acquisition requirements and contracting best practices.
  • Assist in the review of cost estimates, evaluation criteria, and procurement strategies.
• Stakeholder Engagement
  • Serve as the primary point of contact for government Contracting Officers, program managers, subcontractors, and internal stakeholders to support mission needs.
  • Participate in pre‑award conferences, post‑award reviews, and recurring programmatic/contractual meetings.
  • Provide timely communication and issue resolution with both internal and external partners.
• Subaward & Vendor Management
  • Draft and manage small business subcontracting plans including pre‑award planning, review and post‑award management and oversight.
  • Support subcontractor and vendor oversight, including negotiation, compliance monitoring, and back up for invoice review.
  • Provide guidance on procurement related contractual issues (consultants, service contracts, modifications, etc.).
• Financial & Data Management
  • Support Finance Manager/Dept in review of invoices, financial reports, and cost data for accuracy and compliance.
  • Conduct basic cashflow or cost/pricing…