Senior Executive Assistant

Spirit of America is a privately funded 501c3 nonprofit headquartered in Arlington, Virginia. Our mission is to engage citizens in preserving the promise of a free and better life. We do this by working alongside US troops and diplomats and providing private assistance to defend freedom, and strengthen America’s national security, and save and improve lives.

Spirit of America leverages an unprecedented partnership with the US military based on a groundbreaking agreement with the Department of Defense. Our agreement with the Department of Defense allows the military to collaborate with us, identify needs, receive and distribute our assistance, and provide us with logistical support. No other nonprofit has such an agreement. Thus, every dollar invested in Spirit of America builds on and leverages investments made by the US government and military.

That leverage — combined with our entrepreneurial, venture capital capability — provides philanthropic investments in Spirit of America with asymmetric impact and return on investment.

Our work saves and improves lives, prevents conflict, and strengthens America’s security. In the world’s toughest places, people experience the best of who Americans are and what we stand for.

Spirit of America is seeking a highly experienced and trusted Senior Executive Assistant to support two executives, the organization’s President and the organization’s Chief Executive Officer. This role requires a seasoned professional who operates with exceptional discretion, anticipates needs, manages complex priorities, and ensures the smooth coordination of executive activities.

The Senior Executive Assistant serves as a key operational partner to both the President and the Chief Executive Officer, managing complex scheduling, coordinating communications, preparing briefing materials, conducting research, and supporting special projects and leadership priorities. The role also serves as an important coordination point with Spirit of America’s leadership team, helping ensure effective information flow across the organization.

The ideal candidate is highly organized, proactive, technologically savvy, and comfortable managing a high volume of activity without losing track of critical details. This individual exercises sound judgment, maintains strict confidentiality, and brings a solutions‑oriented mindset to executive support.

The successful candidate also brings a forward‑leaning approach to executive support and leverages modern tools and technology to improve efficiency and decision support, including the use of AI‑enabled research and productivity tools to assist with executive preparation, information gathering, and planning. This position occasionally requires evening or weekend work to support program activities, travel schedules, or operational priorities.

Reports To: Chief Executive Officer

Direct Reports
:
None

The Senior Executive Assistant will:

• Manage complex calendars for the President and for the Executive Officer, ensuring effective prioritization of executive time.
• Coordinate internal and external meetings with senior leaders, board members, donors, and external partners.
• Prepare meeting materials, briefing documents, background research, and agendas.
• Draft and edit correspondence, communications, and follow‑up notes on behalf of executives.
• Track action items and ensure follow‑through on key commitments and deadlines.

• Serve as a key coordination point between executives and internal and external stakeholders.
• Support preparation of executive presentations, reports, and communications.
• Help manage incoming requests and determine appropriate prioritization.
• Facilitate communication flow between leadership, staff, and partners.

• Conduct background research and prepare briefing materials on strategic topics and upcoming engagements.
• Support special projects and organizational initiatives led by the President or Chief Executive Officer.
• Assist with preparation for board meetings, leadership meetings, and key external engagements.
• Coordinate logistics for executive events, visits,…