Administrative Assistant

Job Description

An employer is seeking an Administrative Assistant to sit in Arlington, VA. This individual will be responsible for all office duties and greeting employees and subcontractors.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to  To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

• Strong organizational skills with attention to detail
• Ability to be flexible and adaptable in a variety of situations
• Welcome Visitors by greeting them, in person or on the phone
• Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors
• Proficiency in the use of office technology & software (CMiC, SharePoint, Microsoft Teams, Microsoft Office Suite, Adobe, etc.)
• Answer all phone calls and transfer appropriately for assigned projects
• Keep updated all DC Office and project specific email lists
• Distribute all incoming mail/packages and prepare all outgoing mail, coordinate with UPS or Fed Ex for pickups
• Check the office voicemail and fax inbox
• Assist with conference and huddle room scheduling
• Maintain office breakroom
• Ensure that common areas are organized and operational; front desk area, conference rooms, copy/kitchen areas and the I.T. Room
• Keep office supplies stocked - taking inventory/ordering supplies
• Assist with general office invoices including coding and processing
• Timecard entry in payroll system via CMiC
• Assist with coordination of office charitable efforts, maintaining schedule, notifying volunteers, coordinating with venues