Purchasing Data Management, Administrative Assistant

Summary

Lidl is looking for its next Administrative Assistant to join the Master Data team in HQ! The Administrative Assistant, Purchasing Data Management (Master Data) is responsible for maintaining data in various systems, such as item data, pricing, promotions and website item master data. The Administrative Assistant must ensure data is accurate and properly maintained according to each business case. The Administrative Assistant requires superb attention to detail, problem‑solving ability, and must develop a solid under‑standing of department processes and procedures.

Essential Functions

• Keeping track of submitted tasks and respective timelines in our task and vendor management portal
• Ability to collect all the necessary information from documents out of our network drive for the relevant scenario
• Perform data entry in the ERP system and other systems with a high level of accuracy
• Create in‑store price tags with the Lidl internal Product Information Management (PIM) system and ensure these adhere to regional legal requirements
• Maintain website item master data and image assignment in the Lidl internal PIM system
• Create special offers and coupons for our customers in promotions systems such as Salesforce
• Identify data discrepancies and elevate issues to the appropriate team members
• Review data reports for accuracy and input corrections as directed
• Ensure Master Data compliance with all Lidl US and relevant legal guidelines
• Execute tasks in a deadline‑driven environment while understanding the impact of the maintained data on the business
• Respond effectively to changing workloads and conflicting priorities
• Communicate with different internal departments and distribution centres
• Assist with maintaining and developing training materials (manuals, handbooks, presentations, and workflows)

Note:

In addition to the tasks listed, this position may include, per instructions of their superior, additional ad‑hoc tasks out of operational necessity.

• Proficient in Google Workspace or related software
• Ability to respond effectively to changing workloads and conflicting priorities
• Ability to take ownership of tasks to ensure accuracy and completion within given deadline
• Ability to understand impact on up & downstream processes
• Ability to respond and perform swiftly and seamlessly in a rapidly changing environment
• Ability to work in a remote environment with remote stakeholders
• Ability to perform all tasks with minimal supervision
• Excellent organisational skills and attention to detail
• Excellent verbal and written communication skills
• Strong interpersonal and customer service skills
• Problem‑solving skills

• Familiarity with retail industry within Purchasing or Supply Chain
• Familiarity with the Salesforce platform

• Bachelor’s degree
• 1 year of experience in a related field or relevant internship experience
• In lieu of degree, 2+ years of experience in related field will meet the education and related experience requirements listed above

• Ability to work in a fast‑paced working environment, including the store(s), distribution centre(s), warehouse(s), and/or corporate office(s) with the capability to switch job functions/roles quickly
• Ability to remain in a stationary position (standing and/or seated) more than half the time
• Ability to manoeuvre cases of product (lift, move, carry, slide, etc.) up to 30 lbs
• Ability to spend more than half the time viewing computer monitors

At Lidl, we know that in order for our people to do their best, they must be at their best. That’s why, as a company, we offer one of the most generous benefits packages in the industry.

All our Lidl employees are eligible to receive the following benefits:

• Medical & Prescription | Dental | Vision coverage
• Paid Holiday & Paid Time Off (PTO) to use for sickness or vacation
• Dedicated training plans to ensure you are set up for success
• 401k Plan (+ 5% company match)
• Voluntary Term Life & AD&D Insurance
• Total Well‑Being Program
• Daily Pay, a voluntary benefit to offer employees access to their pay on their own schedule

Lidl US views our Corporate Social Responsibility (CSR) through a lens of actions that are Good for the Environment, Good for People, and Good for You.