Office Admin​/Document Processor

Job Description

• Manage daily office operations and ensure office runs smoothly
• Coordinate onboarding and new hire orientations
• Partner with IT to ensure new hires are set up with equipment and access
• Order and manage office supplies, coffee, and breakroom items
• Coordinate lunch meetings, monthly birthday celebrations, and office events
• Arrange hotel accommodations and dinner reservations for visiting clients and staff
• Provide logistical support for in-office meetings (room setup, catering, clean-up)
• Format, edit, and finalize client-facing deliverables
• Proofread documents for grammar, punctuation, formatting, and consistency
• Convert, merge, bookmark, and organize PDFs using Adobe Acrobat and Bluebeam
• Balance office admin and document processing workload (approximately 50/50, fluctuates weekly)

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• 2–5 years of administrative and/or document processing experience
• Strong Microsoft Office skills (Word, Excel, PowerPoint; Project preferred)
• Advanced Word formatting experience (styles, tables of contents, references, templates)
• Adobe Acrobat and Bluebeam experience (PDF conversion, merging, bookmarks, thumbnails)
• Strong attention to detail with proofreading and formatting
• Ability to manage multiple priorities and handle confidential information