Senior Meeting & Event Planner; Secret Clearance Security Clearance

Position: Senior Meeting & Event Planner (Secret Clearance 26-016) with Security Clearance
Strategic Analysis, Inc. (SA) is an industry-leading government professional services firm headquartered in Arlington, Virginia. Founded in 1986, SA employs approximately 200 professionals who provide scientific, technical, and programmatic support to our national defense government clients. In 2001, SA created the Conference Services Division in response to client demand for seamless meeting planning services. Since that time, our team has expertly coordinated hundreds of meetings and events, ranging from private board meetings to 2,000-person conferences with complex agendas to outdoor challenge events hosting more than 10,000 spectators and participants.

Position Overview:

As a Senior Meeting & Event Planner, you will independently coordinate a variety of meetings and events each year, ranging in size from 10 - 3,000 attendees. You will also support our team of planners in executing larger events. Your expertise in areas such as registration or exhibits or other specializations will be highly valued. Your primary responsibilities will include:
• Participate in planning meetings with government clients and/or internal planning team
• Research meeting and event facilities and conduct site visits where necessary
• Negotiate contracts with hotels, venues, and vendors
• Develop and manage event and registration fee budgets
• Coordinate with various security departments to clear non-US persons attending meetings and events
• Create and manage attendee registration websites
• Coordinate logistics, catering menus, audio-visual requirements, and banquet event orders
• Print badges and other meeting materials
• Set-up and execute webinars and virtual/hybrid events
• Travel as required for site visits and on-site meeting and event support
• Reconcile expenses, pay bills and complete closeout documents
• Perform general clerical duties including ordering event supplies, submitting expense reports, photocopying, scanning, mailing, and filing Requirements:
• Bachelor's degree and at least 5+ years meeting/conference coordinating experience
• Experience in planning government meetings, conferences or events ranging in size from 100 to 3,000 attendees
• Demonstrated experience managing registration for large events to include building a registration website and reporting structure
• Demonstrated expertise in Microsoft Office applications (Word, Excel, PowerPoint, Teams) and on-line registration software
• Overall technical savvy and comfortable working with new systems
• Demonstrated experience in hosting webinars and virtual events
• Familiarity with basic audio/visual equipment
• Extreme organization skills, attention to detail, and ability to efficiently multi-task
• Ability to work independently on multiple projects simultaneously and under deadlines
• Demonstrated experience interacting with high-level government officials and clients
• Excellent interpersonal and customer service skills
• Possession of excellent oral and written communication skills
• Flexibility and ability to function equally well in a support role or in lead role when working with colleagues on projects
• Eligibility for or current possession of a U.S. government security clearance
• Willingness to travel Preferred but not required:
• Certified Government Meeting Professional or Certified Meeting Professional designations
• Experience with on-line exhibits or poster presentations
• Experience coordinating exhibit halls to include working with general service contractors, shipping companies and exhibitors
• Experience coordinating with production vendors and speakers on large-scale events
• Understanding of security clearance procedures Why SA is for You: SA's Conference Services Division has an amazing team of 14 professional government meeting planners and five conference facility coordinators. We even have our own conference center! Our planners work both independently and as part of a team. Independently, we are lead planners for our meetings, managing all details from start to finish.

As a team, we work together closely on large conferences and events, allowing each planner's expertise to shine in areas such as event…