Administrative Specialist

Overview

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor5s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.

We are seeking a Part-time Administrative Specialist to provide administrative support to our U.S. Government client.

• Active DoD Secret Clearance required
• 2 - 5 years of applicable experience working with DoD HQ or Federal HQ staff
• Part-time with ability to go full-time

• Familiar with the federal government and military culture, and customs, and understands agency-related processes
• Heavy calendar management and scheduling of meetings
• Ability to efficiently take and organize meeting minutes
• Preparation of reports
• Plan, coordinate, and organize events, as directed by the Government
• Submit presentations in the requested format(s) within the prescribed time frame(s)
• Develop a written guide that details the relevant support duties (both general and specific) for each office, directorate, and division
• Prepare and develop correspondence, reports, memorandums, presentations, papers, ready-to-send (RTS) emails
• Review correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments
• Assist with video teleconferences (VTCs), SharePoint sites, etc
• Monitor and track correspondence to ensure assigned suspense requirements are met
• Perform quality control reviews of all reports, papers, and other documents to ensure high-quality correspondence
• Maintain files and records systems in accordance with approved guidelines
• Assist with addressing and responding to inquiries and concerns from senior USG officials, industry executives, and foreign governments
• Mentoring and coaching of junior members of team
• Assist with official organizational ceremonies and engagements, international and industry-specific presentations
• Proficient with Outlook, Teams, Word, Excel, and Power Point

Must be available 0800 to 1700 Monday through Friday

• Employer-provided paid Medical / Dental / Vision insurance
• Employer matching 401K plan
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance