Administrative Support Specialist

The Opportunity

Safran Federal Systems is seeking a highly organized and proactive Administrative Support Specialist to serve as the central coordination point for office operations and executive support.

This role focuses on delivering exceptional administrative excellence and operational coordination across the organization. The individual will manage front-office activities, support executives with scheduling and presentations, assist with onboarding logistics, and help ensure a polished, well‑run workplace.

This is a high‑visibility position that requires discretion, initiative, and a strong sense of responsibility—ideal for someone who enjoys variety, thrives in a fast‑paced environment, and takes pride in keeping people and processes aligned.

Safran Federal Systems provides Resilient PNT solutions, Artificial Intelligence, and custom engineering services to U.S. Government agencies, defense organizations and their contractors. Safran Federal Systems is authorized to work on the full spectrum of U.S. Government classified and unclassified projects, in addition to supporting strategic partnerships for key defense and civil government technologies.

• Manage daily office operations to ensure an organized, efficient, and professional environment.
• Provide high‑level administrative support to 1-2 executives, including scheduling, correspondence, and meeting coordination.
• Prioritize and manage calendars with an understanding of business priorities and critical meetings.
• Develop a deep understanding of executive working styles and anticipate needs to provide proactive support.
• Coordinate travel arrangements, prepare expense reports, and ensure logistics for quarterly travel are complete.
• Support internal and external meetings through planning, note‑taking, and tracking of action items.
• Create and edit PowerPoint presentations and reports with attention to clarity, visual impact, and accuracy.
• Assist executives with a variety of tasks, ensuring timely follow‑up and accurate completion.

• High school diploma required; associate’s degree desired.
• Past experience not required, although 2+ years of administrative, IT, or security‑related experience a plus.
• Proficiency in Microsoft Office, especially Outlook, PowerPoint, and Excel.
• Strong problem‑solving skills with the ability to make informed decisions.
• Willingness to learn new software systems, processes, and security/IT responsibilities.
• Ability to adapt to changing priorities and support multiple teams simultaneously.
• Customer‑service mindset with a positive, proactive, and collaborative approach.
• Strong attention to detail and organizational skills.
• Professional verbal and written communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Flexible and adaptable to changing priorities.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Must be able to remain in a stationary position 50% of the time.
• US Citizenship required

• Annual Bonus Opportunity
• Medical, Dental, Vision, Health Savings Account, Flexible Spending Account
• Paid Time Off
• 401k Retirement Program
• Gym Membership Reimbursement
• Tuition Reimbursement Program
• Employee Career Development
• Flexible working arrangements
• Great work environment

Safran Federal Systems is a proud winner of the prestigious 2025 USA TODAY and Rochester D&C Top Workplaces Awards!

In 2022, Safran acquired Orolia, now Safran Trusted 4D, the world leader in Resilient PNT. At the intersection of critical infrastructure and national defense, Safran Trusted 4D solutions govern and protect the integrity of systems that shape the world. In early 2019, Safran Federal Systems spun off as a separate entity from its parent company Orolia, with the mission of providing resilient Positioning, Navigation and Timing (PNT) solutions and custom engineering services to U.S. Government agencies, U.S. Defense organizations, and their contractors.

In August of 2019, Safran Federal Systems acquired Talen‑X, a U.S. company specializing in advanced GNSS…