Facilities Assistant

Background Information:

Innovative Defense Technologies IDT, provider of cutting-edge cloud-based integration, automated testing and data analysis for complex, mission-critical systems in the US Department of Defense (DOD), is seeking a Building Facilities Specialist to be based in our Arlington, VA office. Leveraging advanced software automation, model-based systems engineering (MBSE), and AI-driven capabilities, IDT accelerates capability development, enhances operational readiness, and reduces lifecycle costs for the Department of Defense.

The company is dedicated to transforming defense systems through innovation, efficiency, and mission-critical results.

The successful Building Facilities Specialist candidate will be responsible for assisting and supporting the management of all facilities owned or leased by IDT, including classified and unclassified spaces, in the four current office locations:
Arlington, VA;
Fall River, MA;
Mt. Laurel, NJ; and San Diego, CA. They will be responsible for ensuring that all facilities are safe, functional, and meet regulatory requirements. This position is in Arlington, VA with travel up to 20%.

All applicants must currently possess an active U.S. Security Clearance.

• Support and assist the Facilities Manager in all projects/tasks across the company.
• Respond to facility-related requests from employees and resolve issues promptly.
• Coordinate and execute property maintenance and repairs, working closely with vendors and contractors.
• Interface and coordinate with building management personnel to manage contractors and vendors for maintenance and repair work.
• Assist with office space planning, seating arrangements, and workstation setups.
• Support company events and office moves by coordinating logistics.
• Ensure compliance with all applicable regulatory requirements, such as building codes and safety standards.
• Coordinate with other departments and stakeholders to ensure that facility needs are met.
• Ensure that all facilities are clean and presentable; assist with preparations for large-scale meetings or demonstrations.
• Other tasks as needed or assigned.

• 5 years experience in facilities coordination, office management, or a related role.
• Bachelor's degree in facilities management, business administration, or a related field.

• Strong organizational and problem-solving skills.
• Ability to multitask and prioritize tasks efficiently.

• CMMS (Computerized Maintenance Management System)
• OSHA/EHS Certifications

• Advanced Microsoft Office 365 Skills
• Excellent Customer Service skills
• Excellent communication, organization, and project management skills
• Thrives in a team environment, but capable of working independently
• Strong sense of ownership, urgency, and drive

IDT is an Equal Opportunity employer.